• Executive Assistant/Office Manager

    Insight Global (Waltham, MA)


    Job Description

    We are seeking a motivated, coachable rising star to join our team as an Executive Assistant / Office Manager. This on-site role combines high-level administrative support with hands-on office management and payroll coordination. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment supporting both internal staff and external contractors.

    Key Responsibilities:

    Administrative & Executive Support

    • Provide direct support to leadership, including calendar management, meeting coordination, and communications.

    • Handle sensitive documents and contracts with discretion and accuracy.

    • Maintain and update CRM systems with relevant contact and project data.

    Office Management

    • Oversee day-to-day office operations, including supplies, vendor coordination, and workspace organization.

    • Serve as the point of contact for internal teams and external partners.

    Payroll & Timesheet Coordination

    • Manage timesheets for 80–90 staff and contractors across multiple projects.

    • Maintain a master Excel sheet and submit accurate data to the payroll/factor company.

    • Liaise with payroll providers to ensure timely and correct payments.

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

    Skills and Requirements

    • 3+ years of experience providing executive support to C-Suite individuals.

    • Experience reviewing and processing contracts such as MSAs, employment agreements etc.

    • Comfortable with general office management responsibilities.

    • Proficiency in Excel.

    • Ability to work on-site 5 days a week. • Experience in the Bio Tech/Pharma industry.

    • Exposure to professional services and consulting.

    • Experience at a smaller company as EA/Office Manager.

    • Any experience with the payroll process.