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Job Title

Program Coordinator - Alumni Relations & Continuing Dental Education

Agency

Texas A&M University Health Science Center

Department

Advanced Education

Proposed Minimum Salary

$4,333.34 monthly

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry (https://dentistry.tamu.edu/) in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The College of Dentistry is looking for a Program Coordinator I to serve in the department of Alumni Relations & Continuing Dental Education.  We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Minimum Salary: $52,000.00 annually

Work Schedule/Location: Located in Dallas, TX, this an on-site role with a typical schedule of Monday – Friday 8am to 5pm.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience

+ Bachelor’s degree or equivalent combination of education and experience.

+ Two years of program administration experience.

Preferred Qualifications

+ Experience with database records and facilitation, especially those similar to DonorPerfect or related.

+ Experience in non-profit development roles or other similar roles with donor engagement.

+ Experience with Canva, Emma or other creative communication tools.

+ Experience with donor engagement, alumni communications and involvement.

+ Excellent verbal and written communication skills.

+ Highly proficient in Microsoft Office tools.

+ Excellent interpersonal and communication skills.

+ Experience in event planning and project management.

+ Familiarity with alumni engagement.

Knowledge, Skills, and Abilities

+ Ability to work cooperatively with others.

+ Knowledge of word processing, spreadsheet, and database applications.

+ Verbal and written communication skills.

Responsibilities

Program Coordination

+ Plans and implements program events such as networking events, webinars and in-person offerings for continuing dental education, and other event types.

+ Sets up continuing dental education online registrations, in collaboration with department contacts. This includes entering and updating online information and distribution of certificates of completion.

+ Responds to inquiries regarding program offerings.

+ Solicits and compiles relevant feedback to inform and recommend initiatives.

Program Communications, Records and Relationships

+ Coordinates communications efforts to ensure that events and programs are effectively promoted to all relevant audiences.

+ Identifies metrics to collect pertinent information, tracks outcomes/statistics and makes recommendations for program improvements.

+ Maintains database for contact purposes. Responsible for updating and maintaining accurate records, including contact information and engagement history.

+ Builds and maintains strong relationships with students, alumni, faculty, and other stakeholders to foster a sense of community and promote participation in events and programs.

+ Coordinates with and maintains strong relationships with vendor contacts.

Funding + Compliance

+ Assists in preparation and monitoring of budgets for programs and events.

+ Collaborates with stakeholders to identify opportunities for engagement and assist in promoting participation.

+ Assists in enhancing alumni engagement and supporting fundraising initiatives.

+ Ensures that all activities comply with university policies and guideline.

+ Assists in operating within budget.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.