• Executive Administrative Assistant

    BioFire Diagnostics, LLC. (Salt Lake City, UT)


    We are seeking a highly skilled and professional Executive Administrative Assistant to provide strategic and operational support to senior leaders within the US Medical Affairs and Government Affairs & Market Access (GAMA) teams. This role requires exceptional organizational capabilities, discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.

    Primary Duties

    + Provide high-level administrative support to executive leaders, including calendar management, travel coordination, and meeting logistics.

    + Organize and support internal and external meetings, including logistics, agendas, minutes, and follow-ups.

    + Assist with the preparation of presentations, reports, and other business documents.

    + Manage expense reports, purchase orders, and invoice processing in compliance with company policies.

    + Coordinate cross-functional communications and maintain effective relationships with internal and external stakeholders.

    + Support compliance documentation and tracking for Medical Affairs and GAMA activities.

    + Maintain team SharePoint sites, distribution lists, and document repositories.

    + Assist with onboarding of new team members including ordering of IS equipment.

    + Handle confidential information with integrity and discretion.

    + Maintains inter-department organization charts

    + Perform all work in compliance with company policy and within the guidelines of the bioMérieux Quality System.

    + Performs other related administrative duties as required.

    Experience

    + High School Diploma or equivalent required.

    + 3+ years of administrative assistant experience.

    + 2+ years of experience in Microsoft Outlook, Word, PowerPoint, and Excel.

     

    Knowledge, Skills & Abilities

     

    + Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); experience with Concur, SAP, Ariba, or similar systems is a plus.

    + Strong interpersonal skills and ability to build relationships across all levels of the organization.

    + Excellent written and verbal communication skills.

    + Proven ability to manage multiple priorities with a high level of attention to detail.

    + Demonstrated discretion and professionalism in handling confidential information.