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This position requires an individual to manage processes and systems that support the Research and Development (R&D) team. The aim is to enhance efficiency in invoice review and approval tasks while increasing financial transparency and accountability within the R&D organization. The role involves implementing effective contract management tactics and fostering communication and information sharing with R&D contract owners.

Responsibilities

+ Possess knowledge of invoice schema, terminology, and methodology.

+ Take ownership of the invoice email inbox, ensuring timely receipt, processing, and tracking of invoices.

+ Coordinate with R&D contract owners to ensure invoice approvals and processing within five business days.

+ Assist R&D contract owners in resolving invoice disputes.

+ Collaborate with accounting and finance teams to ensure timely payment processing through internal financial systems.

+ Research and compare financial information using the contract budget and communicate discrepancies to budget owners.

+ Ensure payments are issued in accordance with contract terms and conditions.

+ Respond to payment status requests from suppliers, vendors, and internal partners.

+ Collaborate with internal stakeholders across the R&D organization and corporate support functions, including FP&A, AP, Procurement, Legal, Clinical Operations, and other Development functions, as well as external vendors, consultants, investigators, and clinical trial sites.

+ Generate and distribute new purchase order (PO) requests and amend existing POs.

+ Reconcile and close out POs for various contracts.

+ Maintain and track the status of contracts and report updates to the study team or business owners.

+ Perform other financial and administrative tasks as needed.

Essential Skills

+ Vendor management, purchase order, and invoice reconciliation skills.

+ Experience in clinical research.

+ A minimum of three years working in a Contract Research Organization (CRO) or pharmaceutical environment supporting research.

+ Invoice and financial management experience.

+ Budget versus invoice reconciliation expertise.

+ Purchase order generation and contract closeout skills.

+ Contract and vendor management capabilities.

+ Understanding of vendor agreements.

+ Monitoring contract status and proficiency with contract and financial systems such as SAP, Coupa, and Ariba.

Additional Skills & Qualifications

+ Three years of in-house experience at a biotechnology, pharmaceutical, or high-tech company with experience in accounting and/or contract drafting, negotiation, and management.

+ Thorough understanding of vendor/service agreements and the payment process, including tracking and negotiation.

+ Strong customer service focus and interpersonal skills.

+ Professionalism, organization, and flexibility.

+ Strong attention to detail and multitasking skills.

+ Exceptional problem-solving abilities and results-oriented approach.

+ Ability to work under pressure and meet deadlines.

+ Sound business judgment.

+ Ability to work effectively across a matrix organization, including legal, finance, IT, procurement, and all levels of management.

+ Ability to work independently and prioritize tasks and deliverables with minimal daily instruction.

+ BS/BA in a related discipline, preferably in Accounting, Finance, or Business.

+ Strong proficiency in Microsoft Excel, Word, Outlook, MS Teams, and software/systems related to contract management and financial systems.

Pay and Benefits

The pay range for this position is $50.00 - $65.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 6, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.