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Accounts Payable Specialist

Job Description

We are seeking an Accounts Payable Specialist who will be responsible for identifying repetitive invoice issues, analyzing root causes, and collaborating with management to implement system-wide resolutions. The role ensures adequate controls are in place to safeguard assets and prevent unauthorized payments, overpayments, and expense abuse.

Responsibilities

+ Research and resolve purchase order (PO) invoice discrepancies and credits for pricing and receiving issues.

+ Review vendor credit balances on a monthly basis and work with vendors to clear balances over 90 days.

+ Ensure vendor open accounts receivable (AR) reconciles with open payables for both processed and unprocessed invoices, maintaining vendor statements within 90 days of invoice date.

+ Run reports and queries to identify PO invoices with open cost messages and collaborate with Supply Chain or vendors for resolution.

+ Utilize knowledge of system and three-way match problem resolution, ensuring rule groups and match policies translate correctly to invoice matching and errors.

+ Collaborate with procurement to resolve issues related to fatal errors, such as unit of measure and item numbers.

+ Communicate problems to the Accounts Payable Manager and key Supply Chain members.

+ Offer solutions and participate in cross-functional meetings to resolve issues.

+ Resolve fatal errors resulting from mismatches in electronic invoice interfaces via Electronic Data Interchange (EDI) or OnDemand AP (ODAP) daily.

+ Review and resolve open Received Not Invoiced (RNI) receipts issues monthly, ensuring RNI lines are less than 180 days.

+ Coordinate with Supply Chain to close appropriate lines.

+ Review and resolve open vendor returns monthly to ensure credits are received and recorded, resolving balances over 90 days.

Essential Skills

+ Experience with large ERP systems.

+ Strong skills in invoice processing and vendor management.

+ Knowledge of accounts payable processes, including manual AP indexing and scanning.

+ Ability to cut checks efficiently.

+ Experience in resolving invoice discrepancies and matching invoices accurately.

Additional Skills & Qualifications

+ Open to entry-level candidates capable of performing basic accounts payable functions and repetitive tasks.

+ Hands-on experience within healthcare organizations is a plus.

Work Environment

The position requires initial onsite presence for 2-3 weeks until fully trained, after which remote work is an option. The role may require coming in once every two weeks to scan mail physically. The job is full-time, Monday through Friday, from 8:00 AM to 4:30 PM. Candidates must provide their own computer due to company policy for contractors.

Job Type & Location

This is a Contract position based out of Clearwater, Florida.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Clearwater,FL.

Application Deadline

This position is anticipated to close on Sep 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.