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Posting Detail Information

Working TitleExecutive Operations Assistant

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202501285AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$65,000 - $79,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on09/29/2025

Description of Work Unit

The Center for Environmental Management of Military Lands ( CEMML ) is a research, education and service unit within the Warner College of Natural Resources at CSU . CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense ( DOD ) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and within CSU to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations. To learn more about CEMML’s contributions to land management, our mission, vision, and values, visithttp://www.cemml.colostate.edu/.

Position Summary

The Executive Operations Assistant ( EOA ) will provide a bridge for smooth communication among CEMML personnel and between CEMML and outside units in the College and University. The EOA will manage information flow and promptly provide guidance on CEMML , WCNR and CSU policies and procedures. The person in this role must demonstrate tact under pressure and handle matters with sound judgment and confidentiality. The person in this role will provide special project leadership and support as needed to the Executive Director (ED) of CEMML . The EOA conducts preliminary research on a variety of topics; drafts materials as needed; and analyzes operations in coordination with the ED. The EOA also helps track CEMML Executive Committee (EC) requests and actions. The EOA will work with the EC to ensure the ED has complete and timely information to develop coherent strategies and solutions.

Required Job Qualifications

BS or BA and minimum of three years of experience in office administration with demonstrated experience in:

- Execution and support of administrative operations

- Human resources

- Building proctor

- Database management

- Budgeting

- Event coordination

- Inventory management and scheduling

- Supervision

- Work in a higher education or government environment

Preferred Job Qualifications

- Proficiency with word processing and spreadsheet programs (specifically Microsoft Office, with emphasis on SharePoint, Excel, PowerPoint, Outlook and Word)

- Familiarity with Federal Common Access Card ( CAC ) application and expiry processes

- Organizational skills and working well under pressure with multiple and consistently changing deadlines

- Reporting and data analytics

- Working independently as a self-starter and taking initiative

- Time management, attention to detail, excellent judgment, and decision-making skills

- Establishing and maintaining effective collaborative working relationships with multiple constituencies including campus offices, students, staff, faculty, etc.

- Project management experience

- Leadership skills to supervise staff, problem-solve complex issues, and strategically implement business policies

- Federal grant, contract, or cooperative agreement proposal development.

- Basic website maintenance

Essential Duties

Job Duty CategoryOperations

Duty/Responsibility

Assist the ED with:

- Administration of multiple divisions within CEMML

- Facilitation of key performance indicators, strategies and providing goals set by the EC

- Streamlining processes and developing SOPs

- Balancing revenue and costs

- Management of hiring, procurement, and sponsored programs actions

Percentage Of Time50%

Job Duty CategoryFacilities

Duty/Responsibility

- Assist the Executive Director in maintaining department data about staff, projects, and compliance with university policies (e.g., human resources and risk management)

- Manage general office operations including but not limited to maintaining office supplies (including furniture), copier care, shipping/receiving, vehicle management, telecommunications requests, etc.

- Track and report capital equipment

- Serve as building proctor and facilitate maintenance or repair requests with CSU’s facilities management

- Organize official department functions and events (requires collaboration among multiple University departments and outside vendors)

- Organize informal internal team meetings and/or social events (including scheduling, agendas, room reservation, etc.)

- Independently create and revise office procedures and manuals to ensure that they are in compliance with established policies

- Serve on departmental committees as a member and/or as administrative support

Percentage Of Time25%

Job Duty CategoryPersonnel

Duty/Responsibility

- Management of administrative staff at the VocEd and USC buildings

- Manage and coordinate Common Access Card ( CAC ) process for CEMML personnel (applications, renewals, expirations)

- Assist in making department data accessible to others within and outside the department and university

- Manage recognition and award program for CEMML personnel, oversee associated committees

- Assist Communications Director with routine communications within the department and between the department and other university units

- Post job advertisements to website and assist with general website maintenance

Percentage Of Time25%

Application Details

Special Instructions to Applicants

Applicants must meet the minimum qualifications in the announcement to be considered for hire. Apply no later than September 29, 2025 for full consideration.

Mailed or emailed applications will not be accepted.

Upload each of the items below individually as a Word Document (.doc), PDF (.pdf), or Rich Text Format (.rtf). Please note that incomplete applications cannot be considered. Please remove social security numbers and birth dates from application materials.

A complete application consists of:

+ Statement of Qualifications(clearly address how your experiences meets or exceeds each qualification listed in the job announcement); the statement of qualifications can be uploaded to the ‘Cover Letter’ slot

+ Resume

+ References– please include within your application contact information for 3 professional references including at least one supervisor. References will not be contacted without prior notification to candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License

Search [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * IMPORTANT NOTE: This position is located at Colorado State University in Fort Collins, Colorado which is approximately 55 MILES NORTH OF DENVER. Are you willing and able to accept work at this location?

+ Yes

+ No

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents

+ List of Professional References