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Accounts Payable Specialist (Accounting Technician III)

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Accounts Payable Specialist (Accounting Technician III)

Salary

$24.45 - $26.00 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR107502 - 09/25

Department

Colorado School of Mines

Opening Date

09/23/2025

Closing Date

10/6/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Human Resources, 303-273-3250, [email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Located in the foothills of the Rockies, a short walk from downtown Golden, Colorado, Mines campus is home to a close-knit community of change makers, boundary breakers and problem solvers. For more information visit us at: www.mines.edu .

Not an engineer? No problem! Join the Mines team as a Accounts Payable Specialist (Accounting Technician III) in the Office of the Controller providing accounting services, student account services, contracting and procurement services, and shared services to the Mines community and its numerous off-campus partners in support of the University's mission. This support is governed by the key principles of customer service, regulatory compliance and fiscal accountability.

We offer a comprehensive portfolio of benefits to our classified workforce, including medical, dental, life, short and long-term disability plans, dependent tuition benefit, and retirement plans. Benefits begin the first of the month following your start date.

Other perks include:

+ 13 paid holidays per year

+ Paid vacation and sick leave which starts accruing your first month!

+ Free access to Mines varsity sporting events for you and 3 guests!

Description of Job

This position is part of the Accounts Payable group within the controller/ procure 2 pay group. The Accounts Payable group provides administrative functions for areas that were previously performed within campus departments. This position will primarily be responsible for preparing travel authorizations (TAs), travel expense reimbursements (TEs), Voucher Requests and Invoices, sent to the team.

Duties include, but are not limited to:

+ Process payments at the request of the department.

+ This includes but is not limited to reviewing backup documentation for appropriateness, completeness, correctness, and funding availability.

+ Review and process Invoices submitted for payment.

+ This includes, but is not limited to reviewing invoices for appropriateness, completeness, correctness and funding availability, and entering and processing invoices and payment requests.

+ Responsible for Initial preparation of travel and expense reports. Create and process reimbursements and travel related expenses at the request of campus departments.

+ Create and review spend authorization requests.

+ Audits backup documentation, account codes, and necessary approval

+ Train the Mines community regarding travel rules and laws in person, via telephone, email, or online.

+ Training is held for employees throughout the year in order to create a cohesive submission of travel paperwork and to answer any questions.

+ Support the campus community in processing pre and post travel reports, provides a business review, understands and appropriately applies IRS, Federal, State and University rules to per diem, hotel and airfare related charges

+ Provide a high level of customer service continually answering questions and informing the campus community of the procedures and laws governing travel.

+ Become knowledgeable of Federal regulations governing travel and Mines Financial Policies in order to interpret and enforce them appropriately as it pertains to travel management for Mines.

+ This position must also be aware of the required authorizations, (i.e. Office of Research Administration, Office of Academic Affairs, International Studies, etc.) and ensure that they are appropriate per policy.

Please note: This position may be eligible for hybrid work, following the completion of a training period. All hybrid work arrangements are subject to approval and may be revoked based on performance and business need.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H8B3XXACCOUNTING TECHNICIAN III (https://drive.google.com/file/d/0BwUD9Bt4G-21OGNoQWtLMWNHQ00/view?usp=sharing&resourcekey=0-XOYdpJtCT4usXJgw114fDA)

MINIMUM QUALIFICATIONS:

Experience Only:

+ Three (3) years of relevant experience, which included:

+ Three (3) years of accounts payable processes experience including invoice coding, matching, payment processing, and data entry.

+ Two (2) years of experience of researching and resolving discrepancies in invoices, expense reports, and employee reimbursements

+ One (1) year of experience in processing travel and expense (T&E) reimbursements, ensuring compliance with company policies and IRS guidelines

+ One (1) year of experience providing excellent customer service via face-to-face interactions, email and telephone

+ Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.Part time experience will be pro-rated.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT)

PREFERRED QUALIFICATIONS:

+ Prior relevant state experience

+ Experience with accounting systems and Workday

+ Customer service mindset with the ability to effectively support employees and vendors

+ Strong analytical skills with the ability to identify trends, errors, or policy violations in T&E submissions

+ Experience with Excel and Microsoft Office Suite

+ Experience with auditing expense reports for accuracy, receipts, and adherence to travel policies

+ Must possess outstanding attention to detail, organizational and interpersonal skills.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons . Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position requires three (3) years of relevant experience, which included: - Three (3) years of accounts payable processes experience including invoice coding, matching, payment processing, and data entry. (Part time experience will be pro-rated). - Two (2) years of experience of researching and resolving discrepancies in invoices, expense reports, and employee reimbursements - One (1) year of experience in processing travel and expense (T&E) reimbursements, ensuring compliance with company policies and IRS guidelines - One (1) year of experience providing excellent customer service via face-to-face interactions, email and telephone Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted. Do you meet this requirement?

+ Yes

+ No

02

If you answered "yes", please explain how you meet this requirement, including titles and dates of service. (Please make sure that all relevant experience is listed in your "Work History" section. "see resume" will not be accepted). If you answered "no", please enter "n/a"

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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