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Assistant Clinical Research Coordinator - Recruitment (1 Year Fixed-Term)

School of Medicine, Stanford, California, United States

Research

Post Date Sep 16, 2025

Requisition # 107281

The Stanford Prevention Research Center (SPRC)is a consortium of renowned experts who are world leaders in investigating ways to prevent disease and promote health. Their work is focused on identifying the most practical, science-based solutions for addressing some of society's most pervasive and preventable health issues, such as obesity, diabetes, hypertension, and other chronic conditions and to raise the standards of scientific investigation that matters for health. SPRC investigators are collaborating on numerous, long-term projects designed to translate research into effective ways to promote well-being at every stage of life.

Dr. Annesa Flentje’s Health Equity Labseeks to better understand and improve health disparities. We study how stress directly impacts health outcomes and how these processes are mediated through both behaviors (e.g., substance use and coping) and molecular mechanisms (e.g., epigenetics and transcriptional regulation). Bridging the fields of clinical psychology, molecular biology, epidemiology, and public health, our team conducts translational research investigating the molecular impacts of stress and develops new, evidence-based, mental health interventions to improve outcomes like substance use, mood, and anxiety disorders.

The Health Equity Lab is currently conducting the LIFESCAPE study, the first comparative effectiveness trial of two evidence-based PTSD treatments among LGBTQIA+ people. The goal of this study is to determine which treatment works best for LGBTQIA+ people in real-world settings.

Position Summary: The LIFESCAPE study at Stanford is seeking an Assistant Clinical Research Coordinator (ACRC) to participate in the coordination of the LIFESCAPE clinical trial, comparing two evidence-based PTSD treatments. The ACRC will perform duties related to the coordination of clinical studies, conduct outreach and recruitment, screen potential participants, schedule and interview potential participants, and coordinate collection of clinical data. The ACRC will work under supervision of the principal investigator and/or study coordinator/supervisor. The ACRC will report to Dr. Flentje’s lab manager.

This is a 100% FTE, fixed-term, non-exempt position. This position will be hybrid based on the Stanford Research Park campus.

Duties include:

+ Schedule and/or call subjects for appointments; contact participants with reminders or other requirements.

+ Prepare, distribute, and process questionnaires.

+ Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence.

+ Assist with the screening, recruiting, and obtaining consent of study participants. Review medical records and/or perform telephone or in-person interviews to gather data, as needed.

+ Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry. Perform quantitative review of forms, tests, and other measurements for completeness and accuracy.

+ Order and maintain equipment and supplies.

+ Process study compensation payments and thank you letters to subjects upon completion of trial activities. Assist with post-study activities, as needed.

DESIRED QUALIFICATIONS:

+ Excellent organizational skills; good attention to details, with a strict adherence to protocols and safety guidelines

+ Excellent, effective verbal and written communication skills to coordinate with participants, team members, other departments and outside institutions.

+ Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.

+ Understanding of LGBTQIA+ patient populations, to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation.

+ Knowledge of and/or ability to learn departmental policies for dealing with reimbursement, guidelines for research, confidentiality, following the purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.).

+ Knowledge of and/or ability to learn medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Stata, SAS, SPSS, programming platforms.

+ Fluency in Spanish.

+ Experience applying the following regulations and guidelines:

+ Good Clinical Practice Guidelines

+ Health Information and Accountability Act (HIPAA)

+ The Protection of Human Research Subjects

+ Regulations for recruitment and consent of research participants

+ Effective Incentive Handling Procedures

EDUCATION & EXPERIENCE (REQUIRED):

+ Two-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

+ General knowledge of medical terminology.

CERTIFICATIONS & LICENSES:

+ Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.

PHYSICAL REQUIREMENTS:

+ Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.

+ Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.

+ Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

WORKING CONDITIONS:

+ Some travel within California for recruitment activities required.

+ May require extended or unusual work hours based on research requirements and business needs.

WORKING STANDARDS:

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu/.

The expected pay range for this position is $28.59 to $32.90 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.** **The Cardinal at Work** **website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:

+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.

+ **A healthier you** . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

+ **Discovery and fun** . Stroll through historic sculptures, trails, and museums.

+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more.

_The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._

_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a_ _contact form_ _._

_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 1012**

+ **Employee Status: Fixed-Term**

+ **Grade: E**

+ **Requisition ID: 107281**

+ **Work Arrangement : Hybrid Eligible**