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Administrative Services Coordinator onsite in Malta, IL

Job ID

238751

Posted

18-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Facilities Management

Location(s)

Chicago - Illinois - United States of America, DeKalb - Illinois - United States of America, North Chicago - Illinois - United States of America

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

About the role

As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

This is an onsite role Monday-Friday from about 7am-3:30pm in Malta, IL.

What you’ll do

+ Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings. Will support some meetings & events onsite and coordinate catering.

+ Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.

+ Issue visitor's passes, validate parking and maintain guest logs.

+ Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.

+ Interact with vendors for events and coordinate setup in conference rooms.

+ Write routine reports and correspondence and respond to common inquiries or complaints from clients, coworkers, and supervisors.

+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

+ Impact through clearly defined duties, methods, and tasks are described in detail

+ Deliver own output by following defined procedures and processes under close supervision and mentorship.

What you’ll need

+ High School Diploma or equivalent experience or GED with up to 2 years of job-related experience.

+ Experience with crafting Purchase Orders and

+ Ability to follow basic work routines and standards in the application of work.

+ Communication skills to exchange straightforward information.

+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. PowerPoint and OneNote preferred.

+ Strong organizational skills with an inquisitive mentality.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Disclaimers

You are currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The hourly range is about $24-$25/hr with some potential flexibility depending on experience. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)