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Posting Details

Job Title Classroom Scheduling Manager

Department REGISTRAR'S OFFICE

Position Number FP500A

Location Norfolk, VA

Job Summary

The Classroom Scheduling Manager in the Registrar’s Office is responsible for managing and optimizing the use of institutional classroom space to support the academic mission of the university. The position will work directly with Associate Deans and Chairs to revise, reset and optimize the scheduling of courses and the location those courses are taught, thus optimizing the course caps. The outcome of this position’s activities will result in an optimized scheduling system for students and more efficient use of adjuncts. The position will be responsible for system upgrades and implementations to achieve these scheduling goals.

This role involves coordinating the scheduling of general-purpose classrooms for academic courses, final exams, and special events, ensuring alignment with institutional policies, space utilization standards, and academic needs. The Classroom Scheduling Manager collaborates closely with academic departments, facilities staff, and Information Technology Services ( ITS ) to assure appropriate arrangements for courses to take place, resolve conflicts, address room setup and technology requirements, and maintain accurate data within the scheduling system. Additional responsibilities include analyzing room usage reports, recommending improvements to scheduling practices, and supporting strategic planning and classroom upgrade efforts related to the instructional spaces.

Position Type FullTime

Type of Recruitment General Public

Minimum Qualifications

+ Earned master’s degree from an accredited university in a related field of study. Or a bachelor’s degree from an accredited university in a related field of study with equivalent related work experience to a master’s degree.

+ Knowledge of the operational and functional aspects of student systems and classroom scheduling software

+ Knowledge of best practices within the registrar environment regarding optimization of course scheduling.

+ Understanding of business processes, automation capabilities, and opportunities for continuous improvement

+ Understanding of operations of the Registrar’s office and other offices throughout the institution

+ Understanding of the integration with other areas and systems

+ Ability to communicate operations and functionality to users

+ Critical thinking and ability to analyze data and information

+ Excellent customer service skills

+ Understanding of appropriate use of systems for business needs

+ Ability to recognize when an issue needs to be elevated to a higher level

+ Considerable experience managing classroom scheduling or similar academic efforts

+ Some prior experience working with EMS or related space scheduling software.

Preferred Qualifications

Banner Student Information System and Course and Room Scheduling Software Experience

Conditions of Employment

Job Open Date 09/24/2025

Open Until Filled Yes

Application Review Date 10/17/2025

Job Close Date

Special Instructions to Applicants / Additional Materials Required

Criminal Background Check The final candidate is required to complete a criminal history check.

Department Information

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia’s forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia’s economy.

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

+ Contact Information for Professional References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).