• Project Coordinator

    Actalent (San Marcos, CA)


    Job Title: Project Coordinator Job Description

     

    The Project Coordinator plays a vital role in supporting the successful execution of commercial construction projects from pre-construction through closeout. This individual will work closely with project managers, field teams, subcontractors, and clients to ensure effective documentation, scheduling, communication, and coordination. The ideal candidate is organized, detail-oriented, proactive, and experienced in the fast-paced commercial construction environment.

    Responsibilities

    + Manage and maintain all project documentation including contracts, subcontracts, RFIs, submittals, change orders, meeting minutes, and punch lists.

    + Assist in setting up new projects in internal systems and project management platforms.

    + Track and log RFIs, submittals, and approvals through to completion.

    + Support permit application and closeout processes with jurisdictions and clients.

    + Serve as a liaison between internal teams (project managers, superintendents) and external partners (subcontractors, vendors, clients).

    + Schedule and coordinate project meetings; prepare and distribute agendas and minutes.

    + Follow up with subcontractors on required documentation (e.g., COIs, lien waivers, safety plans).

    + Coordinate procurement and delivery of materials with vendors and suppliers.

    + Assist with creating and updating project schedules, ensuring deadlines are met.

    + Monitor project progress and flag potential delays or issues to project managers.

    + Utilize software tools such as Procore, Bluebeam, Buildertrend, Smartsheet, or similar platforms to manage workflows.

    + Maintain up-to-date project files on internal servers and/or cloud-based systems.

    + Generate reports and status updates as requested by project managers or leadership.

    + Ensure subcontractor compliance with contractual requirements and safety documentation.

    + Support the punch list and closeout processes by gathering all final submittals, warranties, and as-built documentation.

    + Archive final project files in accordance with company procedures.

    Essential Skills

    + 2+ years of experience in project coordination.

    + Experience supporting commercial construction projects.

    + Familiarity with construction workflows, subcontractor processes, and permitting.

    + Experience with RFIs, submittals, contracts, change orders, and project logs.

    + Proficiency in Microsoft Office.

    + Knowledge of at least one of the following: Procore, Buildertrend, Smartsheet, PlanGrid, or Bluebeam.

    Additional Skills & Qualifications

    + Associate’s or Bachelor’s degree in Construction Management, Architecture, Engineering, or related field.

    + Experience working in a design-build or tenant improvement environment.

    + Bilingual (Spanish) is a plus.

    + Familiarity with Sage Contractor 100.

    Work Environment

    Primarily office-based with occasional site visits as needed. Standard business hours, with flexibility during key project deadlines.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of San Marcos, California.

    Pay and Benefits

    The pay range for this position is $32.00 - $41.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in San Marcos,CA.

     

    Application Deadline

     

    This position is anticipated to close on Oct 1, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.