• Professional Secretary II, 12 mos (Registrar)

    Davenport Community Schools (Davenport, IA)


    Professional Secretary II, 12 mos (Registrar) JobID: 12128

     

    + Position Type:

     

    Secretarial/Clerical/ Professional Secretary II 12 Month

     

    + Date Posted:

     

    9/24/2025

     

    + Location:

     

    West High School

     

    + Closing Date:

     

    Open Until Filled

     

    West High School or DepartmentProfessional Secretary II, 12 mos (Registrar) Assignment Open9/24/25 Date

     

    7:30 AM* Start Time4:00 PM*End Time8.0 Number of Hours/DayClerical Classification9-12 Grade Level

     

    ASAP New Assignment Date

     

    *starting/ending time may change as they are set by buildingCurrent secretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2025-26, $19.14/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN THRU 10/1/25 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN UNTIL FILLED

     

    Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

     

    + Handling, recording, documenting all transcripts for current and prior students.

    + Enter updates on student transcripts utilizing Campus software, documenting, tracking and updating repeat course grades

    + Build a transcript of all new students entering high school plus update records of returning students to high school

    + Send records for student withdrawals/transfers

    + Translating transcripts and entering information into Campus program

    + Resolve course credit issues.

    + Work closely with the counselors on verifying accuracy of transcript information

    + Send Official Transcript records from guidance office to Colleges when requested by student/parent/Colleges (following correct procedures)

    + Run all transcripts for the end of the year for students.

    + Make a master senior list for graduation

    + Ad hoc reporting

    + Assist with Start-up/shut down, securing of machines and records on a regular basis.

    + Help with the Registration process.

    + Run GPA's each term.

    + Assist offices with large mass mailings and report card/schedule distribution.

    + Share summer coverage of Main Office switchboard.

    + Point person on distribution of schedules, answering the telephones and waiting on customers at the counter, help with large mailings

    + Other duties as assigned by counselors, head secretary and Principal.

    + Assist all other secretaries in the building when needed.

    + Reports to Building Principal, Counselors.

     

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    + Physical Requirements of Position:

    + Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs.

    + Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone

    + Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

     

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    + Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

    + Must have a high school diploma or GED

    + Experience with Excel, Word, Outlook, Publisher and other software programs

    + Ability to learn Infinite Campus

    + Must be an office team member in an effective, positive way and have good communication skills, both oral and written

    + Ability to provide public relations and effective communications with staff, parents and community in a friendly and positive manner

    + Maintain strict confidentiality (written or spoken) regarding students and staff

    + Ability to take initiative and handle multi-task assignments with constant interruptions, ability to work well under pressure, establish priorities and meet deadlines while maintaining a calm manner during stressful situations. Must have good organizational skills and dress in a professional manner

    + Must be self-motivated and able to work independently, excellent attendance and work history desired

    + Excellent attendance required to be successful in this position.

     

    The Davenport Community School District is an Equal Opportunity Employer.