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Job Title: Administrative AssistantJob Description

Join a dynamic and fast-paced team focused on rapidly improving AI innovation. This role provides a unique opportunity to be part of a transformative moment in technology, contributing to a newly formed organization with strong potential for personal and professional growth.

Responsibilities

+ Perform complex administrative functions for management, including external business partners.

+ Manage schedules, coordinate travel arrangements, and process business expenses.

+ Coordinate meetings, events, and department financial operations.

+ Manage procurement of goods and services, including computer equipment and office supplies.

+ Provide general office support and serve as the department/group contact.

+ Complete special projects as assigned.

+ Manage calendars for two engineers, requiring complex scheduling.

+ Coordinate team dinners and meetups every 6-8 weeks in Redmond.

Essential Skills

+ Minimum of 2-4 years of experience in a tech industry.

+ Proven experience in calendar management and scheduling for at least 2 years.

+ Experience using Slack for at least 2 years.

+ Proficient in Microsoft Office with standard Excel skills.

Additional Skills & Qualifications

+ Experience in administrative support, event planning, and travel coordination.

+ Experience in a similar industry or adjacent roles is preferred.

+ No specific degrees or certifications required.

Work Environment

This is a hybrid position requiring 4-5 days onsite in Redmond each week. The role operates Monday to Friday, with a 40-hour workweek. The environment is fast-paced and collaborative, focusing on AI product development. Dress code is business casual.

Job Type & Location

This is a Contract position based out of Redmond, Washington.

Pay and Benefits

The pay range for this position is $29.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond,WA.

Application Deadline

This position is anticipated to close on Oct 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.