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42460BR

Extended Job Title:

Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Requisition ID:

42460BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Responsible for planning, managing, and executing accredited continuing education activities for internal and external departments

+ Serves as a liaison for presenters to obtain required documentation and organize travel

+ Prepares activity evaluation forms, sign in sheets, handout materials and manages printing logistics

+ Responsible for timely and accurate processing of activity registrations and other activity documentation

+ Will work closely with Analyst to process and finalize any accompanying financial processed for a program to include payment vouchers, reimbursements, purchase requisitions, obtaining quotes from vendors, reconciliation, travel authorization and facilitation including compiling documents for travel

+ Prepare post activity documents, including evaluation summaries, attendance lists, report of outcomes data, and final revenue/expense statement. Arranges meeting rooms, meals, and sleeping room blocks

+ Prepares on-site logistics for events and CME activities

+ Assess outcomes measurement survey tools; conducts survey; evaluates results

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)

+ Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

+ Serve as a Value's leader while actively promoting and encouraging staff across the institution

+ Perform all other duties as assigned

Grant Funded?:

No

Minimum Hire Rate:

salary commensurate with related education, experience and/or skills

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Previous Experience in a Medical School setting or other educational environment

+ Above average computer skills

+ Exceptional communication skills

+ Computer skills in Microsoft Office products, including Word, Excel, Access, and PowerPoint

+ Excellent verbal and writing skills

+ Previous experience in planning, production, and evaluation of professional education activities

+ Experience with establishing and managing educational activity budgets

+ Experience applying adult learning principles in the design of educational activities

Campus:

HSC - El Paso

Department:

Cont Professional Education Elp

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for required experience on a year for year basis.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx