"Alerted.org

Senior Administrative Specialist

How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations. Your materials will be used to assess written communication skills.

Job Summary

Reporting directly to the Special Counsel to the Provost, you will provide executive-level support to the Special Counsel to the Provost and have independent responsibility for a significant volume and variety of operational and administrative responsibilities. You will work on a variety of projects with multiple constituencies ranging across faculty, staff, students, administrators, and external partners requiring a thoughtful approach and readiness for complexity. Our office has responsibility for the University's academic and budgetary affairs and this is a high visibility role.

Given the time-sensitive nature of some projects, work may be required outside of traditional working hours and is onsite at least 4 days a week. Please find our full job description linkedhere (https://drive.google.com/file/d/1w2xQqOEOGUchyogzVEFIOHJfnqWZc1\_2/view?usp=sharing) . For questions about this role, email [email protected] .

Responsibilities*

+ Maintain a complex calendar while anticipating needs and ensuring seamless operations.

+ Coordinate in-person/virtual meetings and events including all logistics, technical needs, and the preparation of agendas and materials; ensure completion of follow-up items.

+ Respond to inquiries, confidential matters and targeted email requests.

+ Initiate and prepare written correspondence.

+ Coordinate Regent communications for our office.

+ Represent our office to a broad range of individuals while using customer service best practices.

+ Assist the Special Counsel in managing high-visibility projects such as the Provost's Faculty Advisory Committee, New Leadership Orientation, Provost's contributions to Regents' meetings.

+ Monitor the monthly calendar of our office and complete associated action items ensuring all deadlines are met.

+ Oversee the annual review of executive committee appointments, off-cycle appointment changes and the routing of appointment letters.

+ Process, reconcile and track reimbursements and corporate procurement cards.

+ Coordinate contracts and submit expenses for executive coaches.

+ Provide back-up support to the Executive Assistant to the Provost.

+ Maintain a high level of integrity and professional conduct when working with colleagues, clients, and partners.

Required Qualifications*

+ 4+ years of administrative support experience in a complex organization

+ Bachelor's degree or an equivalent combination of education and experience

+ Knowledge and application of project management best practices

+ Intermediate level analytical and research skills

+ Expert level proficiency in Microsoft Office Suite, Adobe Acrobat, Drop Box, Zoom and Google collaboration tools

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

+ Generous time off (vacation, holidays, season days)

+ A retirement plan that provides two-for-one matching contributions with immediate vesting

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

+ Flexible work program

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

268792

Working Title

Senior Administrative Specialist

Job Title

Administrative Specialist

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Ofc Provst Evp Acdaf

Department

Ofc Provost & Exec VP Acad Aff

Posting Begin/End Date

9/18/2025 - 10/05/2025

Salary

$100,000.00 - $120,000.00

Career Interest

Administration