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Administrative Assistant II

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Administrative Assistant II

Salary

$41,793.00 - $51,971.00 Annually

Location

Michigan, MI

Job Type

Certified-Regular Civil Service

Job Number

202501436011051OCFOJS

Department

Off Chf Financial Officer

Division

ODFS - Public Infrastruct

Opening Date

09/25/2025

Bargaining Unit

0100-Association of Professional and Technical Emp

+ Description

+ Benefits

+ Questions

Description

Be a Part of the City You Love!

The Office of the Chief Financial Officer - Departmental of Financial Services Public Infrastructure division is accepting applications for an Administrative Assistant II position.

Position Summary

Administrative Assistant II is an intermediate level para professional within the City of Detroit Office of the Chief Financial Officer that requires close direction and supervision. The Administrative Assistant performs a bro a d range of clerical and administrative general office support activi ti es. Those duties include, but are not limited to: opens mail and determines the appropriate method of routing; liaison between superiors and subordinate staff, other departmental staff, departments and outside agencies; schedules appointments and maintains appointment calendar for superior; assists staff by providing information about procedures, practices and policie s .

Examples of Duties

+ Assists department managers, department directors or related management staff

+ Greet s visitors or callers and handle s their inquiries or direct s them to the appropriate persons according to their needs

+ Sorts, opens, and distributes incoming mail to staff

+ Make copies of correspondence or other printed material

+ Answer telephones and give s information to callers, take s messages, or transfer s calls to appropriate individuals

+ Coordinate conferences, meetings, or special events and arrange s travel reservations for office personnel

+ Maintain s scheduling and event calendars for staff

+ Locate s and assemble s documents for briefings and conferences

+ Assists staff by providing information about procedures, practices and policies in division

+ Check s and/or compare s documents, forms, applications, or other materials for accuracy, completeness, grammar, and format

+ Write s simple or repetitive, non-technical correspondence such as letters of acknowledgement in accordance with a given format

+ Operate s electronic mail systems and coordinate s the flow of information, internally or with other organizations

+ Operate s office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions

+ Use s computers for various applications, such as database management or word processing

+ Sets up, manages, and develops systems for paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as attendance records, correspondence or other material

+ Composes, types and distributes meeting notes, correspondence , or reports

+ Develops material for supervisor's use in public speaking engagements

+ Manages and coordinates the receipting activities of goods and services for Department that the team is responsible for ensuring all goods and services are properly received, documented, and accounted for

+ Coordinates and manages travel activities for ODFS team such as planning of travel advance, registering for conferences; requires attention to detail, organization, and clear communication

+ Manages the staff time and attendance accurately entered in Ultipro system; proper approvals obtained for staff taking time off, etc

+ Performs special projects and other duties as assigned

Minimum Qualifications

Education

For all Administrative Assistants, it is a requirement to have completed High School graduation or General Educational Development (GED) certificate.

Experience

In addition to the minimum education requirements, the following experience requirements also apply: For entry into the Administrative Assistant position, at least one (1) year of administrative support experience where use of personal computers to prepare correspondence, reports and charts to enter and retrieve information is required. Administrative Assistants must demonstrate proficiency with integrated word processing and spreadsheet functions. This proficiency may be measured by taking a written test.

For selection, appointment to an Administrative Assistant level II should have at least two (2) years of experience.

Preferred Experience

Previous experience utilizing Microsoft Word & Excel

Financial and Budgeting application or software experience is preferred

Equivalency

Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Supplemental Information

Evaluation Plan

+ Computer Based Test: 30%

+ Interview: 70%

+ Evaluation of Training, Experience & Personal Qualifications: P/F

Total of Interview and Evaluation T.E.P: 100%

Additional points may be awarded for:

+ Veteran Points: 0 – 15 points

Detroit Residency Credit: 15 points

LRD: 02/20/2025

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

+ Medical - Eligible for hospital, surgical, and prescription drug benefits.

+ Dental

+ Vision

INSURANCE

+ Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

+ Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

+ Sick Leave

+ Vacation

+ Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

- At age sixty (60) if you have at least ten (10) years of service, or

- At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

Please indicate your highest level of education completed

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ PhD/J.D.

+ No Education experience

02

How many years of previous administrative support experience do you have where use of personal computers to prepare correspondence, reports and charts to enter and retrieve information is required?

+ 0 - 1 Year

+ 2 - 4 Years

+ 5 - 7 Years

+ 8 Years or more

03

Describe your previous administrative support experience below in detail.

04

Describe your proficiency with integrated word processing and spreadsheet functions below.

Required Question

Employer

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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