"Alerted.org

TITLE:                        Administrative Assistant

AREA: Operations

PILAR : Educational Pillar

REPORTS TO: Educational Coordinator

STATUS : Full time - Hourly o Full time - Salary x Part Time - Hourly

CLASIFICATION (FLSA ): o Exempt ü Non-Exempt

GENERAL DESCRIPTION:  Provide administrative and clerical support for the Education Pillar. Develop requisitions, manage budget and other financial process . Collaborate in the data collection, operational and programmatic compli ance, documentation and report process .

TASKS AND ESSENTIAL JOB RESPONSIBILITIES:

+ Develop requisitions, manage budget and other financial process .

+ Perform clerical and administrative tasks.

+ Assists with communication and documentation regarding the status of projects, programs and activities.

+ Scribing notes during meetings both internally and with external resources.

+ Collaborate in the follow-up process and meetings following operation procedures.

+ Ensure the collection of documents, folders, and both digital and hard copy documentation as required.

+ Collaborate in promotions and outreach initiatives to ensure participants' and families' orientations and recruitment.

+ Collaborate in the collection of data and data entry.

+ Assist in the communication of results and best practices of programs and procedures.

+ Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.

+ Maintained office supplies and equipment, obtained quotations, check inventory, and made purchased orders as needed.

+ Perform any other task requested by the supervisor.

EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:

+ Bachelor’s degree in office systems, administration, education, or related areas required.

+ At least two (2) or more years of experience in related administrative areas.

+ Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

+ Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

+ English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

+ Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

+ Interacting with computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

+ Normal internal office environment with some travel to Club locations across Puerto Rico. Availability to engage funders on evenings and weekends is a core part of this position. Frequent internal contact with employees throughout the organization is required.

DISCLAIMER:

+ The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

+ An Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.