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Deputy City Clerk

Salary

$6,453.20 - $8,443.07 Monthly

Location

La Mesa City Hall, CA

Job Type

Regular Full-Time

Job Number

25-38

Department

City Clerk

Opening Date

09/21/2025

Closing Date

10/8/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Position Summary

The City of La Mesa is seeking a highly motivated and detail-oriented professional to serve as Deputy City Clerk. This key position plays a vital role in supporting the City Clerk's Office by managing official records, coordinating City Council agendas and meetings, assisting with municipal elections, and ensuring compliance with state and local laws. The ideal candidate will be a collaborative, organized and customer-service-focused individual with strong administrative expertise and a commitment to transparency in local government.

For the complete list of job duties, please review the Deputy City Clerk (https://www.governmentjobs.com/careers/lamesa/classspecs/1120218?keywords=deputy&pagetype=classSpecifications) job description.

Key Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

+ Supervise and participate in the preparation, assembly, and distribution of electronic and paper agenda packets for City Council, City of La Mesa Successor Agency, La Mesa Public Finance Authority, and Community Police Oversight Board meetings.

+ Prepare and coordinate publication, posting and distribution of legal notices for public meetings and hearings; ensure that legal requirements are met for publication and posting of agendas and legal notices.

+ Attend City Council, City of La Mesa Successor Agency, and La Mesa Public Finance Authority meetings; operate equipment including, but not limited to: computers, digital recording equipment, and document camera; take notes and assist in preparation of minutes as required. Attend Community Police Oversight Board meetings as needed in the absence of the City Clerk.

+ Process all resolutions, ordinances, contracts, and notices following City Council, City of La Mesa Successor Agency, and La Mesa Public Finance Authority meetings in compliance with legal requirements.

+ Coordinate the preparation and distribution of the codified Municipal Code.

+ Ability to provide a high level of customer service by effectively dealing with the public, City Council, City staff and vendors.

+ Oversee the supervision and maintenance of the citywide records management and document imaging programs; retrieve, prepare for destruction, and store records according to established procedures and policies, and in accordance with legal requirements. Provide technical expertise and oversight to other departments in the conversion of records to the citywide Records Management program.

+ Process Fair Political Practice Commission (FPPC) statements of economic interest from elected and appointed officials and employees, and campaign finance statement filings from office holders, candidates and committees; monitor FPPC filings pursuant to State and Federal Regulations.

+ Plan, coordinate, prioritize, schedule, and supervise office operations, including supervision of volunteers; oversee and participate in the scanning, indexing, filing and distribution of minutes, ordinances, resolutions, and other official documents.

+ Respond to requests for research and information from the City Council, City staff, and the general public regarding City codes, ordinances, and established policies and procedures; research and analyze legal or administrative issues; compile data for administrative and public reports.

+ Assist in the preparation of the budgets for the City Clerk's Office; monitor expenditures and accounts payable functions.

+ Assist the City Clerk in the planning, preparation of materials and administration of Municipal elections; facilitate required language translations, prepare and publish legal notices, order candidate forms and materials, ensure information is in compliance with new Election code legislation; assemble candidate instruction packets, verify residency and candidate requirements, provide information to candidates and the public on election and candidacy requirements and procedures.

+ Assist in the development, update and revision of citywide procedures and instructions related to records management, public records requests and other related laws in accordance with approved City policies.

+ Perform the duties of the City Clerk in his/her absence, as directed.

+ Process applications for Special Event Permits.

+ Assist with the maintenance of the roster and membership status of the City's boards and commissions, monitor board and commission member vacancies and recruitments in accordance with the Maddy Act.

+ Attend and participate in professional associations and group meetings; stay abreast of new trends and innovations in the City Clerk field.

+ Perform other related duties as required.

SPECIAL REQUIREMENTS : Due to responsibilities associated with public meetings and elections, this position may be required to work extended hours, including evenings and weekends.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade supplemented by specialized coursework in records management or other applicable business applications. An Associate's Degree from an accredited community college or two years of college level coursework in records management, public or business administration, or a related field is highly desirable.

Experience:

Four years of increasingly responsible experience providing administrative staff support to a City Council, Board, Commission, or other body that requires developing agendas, preparing minutes, and maintaining official records. Supervisory experience, elections experience, and/or Deputy City Clerk experience are highly desirable.

License or Certificate:

Possession of an appropriate, valid driver's license. Certification, or prior or current work towards certification, from the International Institute of Municipal Clerks as a Certified Municipal Clerk is desirable.

Examination Process

Interested applicants must submit an online application, cover letter, resume and supplemental questionnaire. Only those candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process. The examination process may consist of any or all of the following components: written examination, oral interview, and/or practical skills evaluation. Eligible candidates will be notified when testing dates have been established.

NOTE: Employment is contingent upon successful completion of a pre-employment background (Livescan) and employment verification.

* SCHEDULE OF EVENTS

RECRUITMENT CLOSES: Wednesday, October 8, 2025 11:59 p.m.

INTERVIEW PANEL: week of 10/20/2025

*Please note, all dates and/or timeframes are subject to change.

The City of La Mesa is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are encouraged to apply.

The City of La Mesa offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. Click here (https://www.cityoflamesa.us/DocumentCenter/View/22734/General-Employees-Unit-July-2024-PDF) for a summary of Employee benefits.

For additional detailed information regarding salaries and benefits, please review the La Mesa City Employees Association MOU. (https://www.cityoflamesa.us/DocumentCenter/View/11348/La-Mesa-City-Employees-Association-MOU-PDF?bidId=)

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to continue in the selection process. Resumes in lieu of this questionnaire will not be accepted. Please be as descriptive as possible in your responses. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

+ Yes

+ No

02

Please describe the highest level of education completed:

+ High School Diploma or GED equivalent

+ Some College Coursework (no degree)

+ Two years of college level coursework in records management, public or business administration, or related field

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

03

Please list the number of years of responsible experience providing administrative staff support to a City Council, Board, Commission, or other body that requires developing agendas, preparing minutes, and maintaining official records.

+ No experience

+ Less than 1 year of experience

+ 1- 2 years of experience

+ 3 years of experience

+ 4 years of more

04

Do you have certification or prior or current work towards certification, from the International Institute of Municipal Clerks as a Certified Municipal Clerk?

+ Yes

+ No

05

Please describe your experience in the election process and/or other Deputy City Clerk experience. If none, please indicate "N/A."

06

Please describe your experience with records management, including any systems or software you have used. If none, please indicate "N/A."

07

Please describe your experience preparing agendas, taking minutes, and/or providing support to City Council, Board, or Commission meetings. If none, please indicate "N/A."

08

Please describe your experience responding the Public Records Act (or similar public information) requests. If none, indicate "N/A."

09

I acknowledge that due to responsibilities associated with public meetings and elections, this position may be required to work extended hours, including evenings and weekends.

+ Yes

+ No

10

Please rate your level of proficiency using Microsoft Word.

+ None

+ Limited - Proficient in less than 25% of the software functions

+ Beginner - Proficient in at least 25% of the software functions

+ Intermediate - Proficient in at least 50% of the software functions

+ Advanced - Proficient in at least 75% of the software functions

11

Please list your level of expertise using Microsoft Excel in a work environment

+ Advanced (filters, headers/footers, graphs, linking formulas)

+ Intermediate (basic formulas, color-coding, sort)

+ Beginner (basic data entry)

+ No Experience

12

This job application requires applicants to submit a resume and cover letter. Have you attached a resume and cover letter?

+ Yes

+ No

13

APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL): The City of La Mesa Human Resources Division uses e-mail to notify our applicants of important information relating to the status and processing of your application. Therefore, as an applicant, you are hereby advised of the following: 1. Ensure that the e-mail address and contact information you provide is current, secure, and readily accessible to you. Do not share e-mail addresses. Spam or other filters should be adjusted to accept our e-mails. We will not be responsible in any way if you do not receive our e-mail notifications, i.e., for the non-delivery of e-mail or if you fail to check your e-mail inbox on a timely basis, etc. 2. Carefully read any notices that we send in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records. I acknowledge that I have read, understand, and agree to the above.

+ Yes

+ No

Required Question

Employer

City of La Mesa

Address

8130 Allison Avenue La Mesa, California, 91942

Phone

619-667-1175

Website

https://www.cityoflamesa.gov/

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