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Administrative Coordinator

Salary

$62,400.00 - $81,640.00 Annually

Location

La Mesa City Hall, CA

Job Type

Regular Full-Time

Job Number

25-41

Department

Community Development

Opening Date

09/25/2025

Closing Date

10/15/2025 11:59 PM Pacific

Max Number of Applicants

200

+ Description

+ Benefits

+ Questions

Position Summary

The City of La Mesa is seeking a highly organized and experienced Administrative Coordinator to play a key role in supporting the day-to-day operations of the Community Development Department. This position goes beyond basic administrative duties — you'll help drive efficiency, coordinate across teams, contribute to process improvement efforts, and act as a critical liaison between departments, external agencies, and the public.

If you're someone who has a problem-solving mindset, keeps multiple priorities on track, and can contribute to an efficient, high-performing team — this is the role for you.

About the Department: The Community Development Department is responsible for land development programs and services to help create a safe, healthy, and economically viable community. These programs provide guidance for new development and property maintenance as well as a long-term vision for the City contained in the General Plan.

The ideal candidate will be a proactive, detail-driven administrative professional with a passion for keeping operations running smoothly. With a proven track record of handling complex tasks, supporting leadership, and improving workflows, the incumbent will thrive in fast-paced environment where no two days are the same.

For a complete list of job duties, please review the Administrative Coordinator (https://www.governmentjobs.com/careers/lamesa/classspecs/746410?keywords=administrative%20coordinator&pagetype=classSpecifications) job description.

Applications will be accepted for the first 200 submissions only, so we encourage you to apply promptly.

Key Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

+ Perform a wide variety of complex, responsible duties for an administrator; relieve supervisor of administrative work including investigating and answering complaints and providing assistance in resolving operational and administration problems.

+ Serve as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations.

+ Maintain a calendar of activities, meetings and various events for the assigned staff; coordinate activities with other City departments, the public and outside agencies; coordinate and process staff travel arrangements.

+ As assigned, participate in supervising and reviewing the work of office staff responsible for providing clerical tasks in support of assigned unit or program; assist in the prioritization of work assignments for clerical coworkers; provide training as necessary.

+ Perform a wide variety of complex clerical duties associated with automated and manual record keeping and administrative support systems; review transactions and records in order to determine adequacy and accuracy of content and appropriate procedures to follow.

+ Prepare, document and schedule personnel actions as assigned; receive time cards and other personnel information; review information for accuracy and completeness; prepare payroll.

+ Monitor department budget and expenditures including reviewing and processing purchase requisitions and purchase orders; monitor approved budget accounts; recommend modifications or adjustments as appropriate.

+ Screen calls, visitors and mail; respond to sensitive requests for information and assistance; provide information and assistance; research information related to City regulations and departmental policies; assist the public and other City staff in interpreting and applying City policies, procedures, codes and ordinances.

+ Type and proofread a wide variety of reports, letters, memoranda, correspondence and statistical charts; type from rough draft, verbal instruction or transcribing machine; independently compose correspondence related to assigned area of responsibility.

+ Serve as recording secretary to assigned board and commissions; perform a wide variety of responsible, confidential and complex duties related to the recording, preparation, transcription and maintenance of records and documents.

+ Coordinate and participate in the preparation and processing of agendas and agenda items; ensure staff reports are typed and agenda packets are complete; coordinate the duplication, collation and distribution of agenda packets.

+ Perform related duties as required.

SPECIAL REQUIREMENT: Due to responsibilities associated with attendance at board and/or commission meetings, this position will be required to work extended hours, including evenings, on those days.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to completion of the twelfth grade supplemented by specialized secretarial training.

Experience:

Four years of increasingly responsible and recent administrative or secretarial support experience.

Examination Process

Examination Process

Interested applicants must submit an online application, cover letter, resume and supplemental questionnaire. Only those candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process. The examination process may consist of any or all of the following components: written examination, oral interview, and/or practical skills evaluation. Eligible candidates will be notified when testing dates have been established.

NOTE: Employment is contingent upon successful completion of a pre-employment background (Livescan) and employment verification.

* SCHEDULE OF EVENTS

RECRUITMENT CLOSES: Wednesday, October 15, 2025 11:59 p.m.

INTERVIEW PANEL: week of 10/27/2025

*Please note, all dates and/or timeframes are subject to change.

The City of La Mesa is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are encouraged to apply.

The City of La Mesa offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. Click here (https://www.cityoflamesa.us/DocumentCenter/View/22734/General-Employees-Unit-July-2024-PDF) for a summary of Employee benefits.

For additional detailed information regarding salaries and benefits, please review the La Mesa City Employees Association MOU. (https://www.cityoflamesa.us/DocumentCenter/View/11348/La-Mesa-City-Employees-Association-MOU-PDF?bidId=)

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

+ Yes

+ No

02

What is your highest level of education?

+ High school, GED, or equivalent

+ Associate degree

+ Some College

+ Bachelor degree

+ Master's Degree or higher

03

Please select your years of increasingly responsible and recent administrative or executive clerical support experience. Please make only one selection.

+ No experience

+ Less than 1 year of experience

+ 1 to less than 2 years of experience

+ 2 to less than 3 years of experience

+ 3 to less than 4 years of experience

+ Over 4 years of experience

04

Have you completed any specialized secretarial training?

+ Yes

+ No

05

If you answered Yes above, please list the training. If none, respond "N/A."

06

Do you have experience in any of the following settings? (check all that apply)

+ Local Government

+ State or Federal Government

+ Public Utility

+ School District

+ None of the Above

07

Describe your experience providing support and coverage for board, committee, commission or City Council meetings. If none, respond "N/A."

08

Select the permit tracking systems you have experience with from the list below.

+ Accela

+ TRAKit

+ Permits Plus

+ MaintStar

+ No experience in permit tracking systems listed

09

Please indicate your level of expertise using Microsoft Word in a work environment.

+ Advanced - watermarks, mail merge, headers/footers

+ Intermediate - tables, fonts, bullets, margins, and shading

+ Beginner - typing tasks including basic memoranda and correspondence

+ No experience

10

Please indicate your level of expertise using Microsoft Excel in a work environment.

+ Advanced - filters, headers and footers, graphs, and linking formulas

+ Intermediate - color coding, sort function, and basic formulas

+ Beginner - basic data entries

+ No experience

11

I understand that this position will be required to attend board and/or commission meetings that may occur after work hours.

+ Yes

+ No

12

This application requires a resume and cover letter. Did you attach a resume and cover letter?

+ Yes

+ No

13

I acknowledge that due to responsibilities associated with public meetings, this position will be required to work extended hours on those meeting days and occasional workshops, including evenings.

+ Yes

+ No

14

This position will process and coordinate payroll transmittals, invoices, and other expenses. Please describe your experience with any financial management platforms (e.g. FinancePlus, Tyler Munis, etc.). Please include the name of the platform. If none, respond "N/A."

15

APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL): The City of La Mesa Human Resources Division uses e-mail to notify our applicants of important information relating to the status and processing of your application. Therefore, as an applicant, you are hereby advised of the following: 1. Ensure that the e-mail address and contact information you provide is current, secure, and readily accessible to you. Do not share e-mail addresses. Spam or other filters should be adjusted to accept our e-mails. We will not be responsible in any way if you do not receive our e-mail notifications, i.e., for the non-delivery of e-mail or if you fail to check your e-mail inbox on a timely basis, etc. 2. Carefully read any notices that we send in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records. I acknowledge that I have read, understand, and agree to the above.

+ Yes

+ No

Required Question

Employer

City of La Mesa

Address

8130 Allison Avenue La Mesa, California, 91942

Phone

619-667-1175

Website

https://www.cityoflamesa.gov/

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