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Lab Instrument Coordinator - Life Sciences Client Site

Job ID

238503

Posted

26-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Laboratory Services

Location(s)

La Jolla - California - United States of America

Full Spectrum Lab Services from CBRE offers a professional suite of services to a variety of clients in the life sciences industry, including those in pharmaceuticals, biotech, medical devices, and genomics, as well as contract research organizations (CROs) and contract manufacturing organizations (CMOs).

Our comprehensive range of services includes laboratory consulting, real estate services, instrumentation repair and maintenance, full asset management, and more—covering the entire spectrum of life sciences facilities. With expertise across various life sciences categories, CBRE is a leader in managing highly-regulated spaces within the industry.

About the role

Under direct supervision, conducts the review of certificates, tests reports related to Good Practice (GxP) instrument certificates; examines and compares reports performed by third-party service providers against customer requirements supported by LIS (Laboratory Instrument Services) across client sites.

What you’ll do

+ Perform secondary review of GxP instrument certificates; tests report(s) against customer's requirements.

+ Serve as a liaison with third-party service providers; ensure customer requirements are met based on review of GxP instrument certificates/tests records provided by third-party service provider(s).

+ Archive GxP certificates/test reports in accordance with archive and retention procedures.

+ Serve as an intermediary between third-party providers and procurement; ensures valid purchase order (PO) numbers are in place.

+ Perform required activities to ensure invoices are processed for payment to third parties supported by LIS (Laboratory Instrument Services).

+ Provide training support and backup to department personnel for the review of GxP or similar certificates/test reports

+ Ensure procedures are followed to initiate changes that affect GxP assets.

+ Assist in audit preparation; retrieves documentation for inspection purposes.

+ Use computerized Maintenance Management System (CMMS) to administer closure, storage of work orders and documentation in accordance with GxP and GDP practices

What you’ll need

+ High School Diploma or general education degree (GED) required and a minimum of two years of related experience or equivalent work experience. Previous customer service or administration experience preferred.

+ Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

+ Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

+ Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

+ Experience with Desktop publishing, Microsoft Office Suite and Online Help.

+ Knowledge of GxP and understanding of a lab instrument services environment.

+ Experience working with databases and/or systems.

Why CBRE?

CBRE is the premier provider of Laboratory services. We offer excellent compensation and benefits, to include overtime pay, medical and dental benefits, PTO, 401K, and comprehensive training for professional growth.

- Benefits start 1st of the month following your hire date: medical, dental, vision, 401k, etc.

- First year of employment - 15 Days of PTO. Year 1 - 4 of employment 20 days of PTO!

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

• CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Lab Instrument Coordinator position is $62,000 annually and the maximum salary is $70,000 annually [or $33.65 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)