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Position Details

Position Information

Department Horticulture (AHT)

Classification Title Office Specialist 1

Job Title Office Specialist 1

Appointment Type Classified Staff

Job Location Corvallis

Benefits Eligible Not benefits eligible

Remote or Hybrid option? Yes

Employment Category Regular

Job Summary

This recruitment will be used to fill one part-time (approximately 16 hours per week) Office Specialist 1 position for the Department of Horticulture at Oregon State University.

This position will provide assistance and support related to training events statewide for the Oregon State University ( OSU ) School Integrated Pest Management ( IPM ) Program.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

30% General Office Support

+ Responsible for duplication of flash drives, print training materials, assemble training packets, print Certificates of Completion, create sign-in sheets and name tags.

+ Reserve training locations and act as liaison to ensure appropriate equipment, rooms, and seating are available.

+ Arrange for catering at training events.

+ Contact prior participants via phone calls and emails to remind them of registration deadlines.

+ Apply for continuing education credits with the Oregon Department of Agriculture, and others as appropriate, for participants.

+ Assist with on-site logistics at two to five large training events each year.

+ Provide excellent and empathetic customer service while engaging in the clerical and administrative support duties for internal and external customers. This includes, receiving and routing incoming calls and inquiries from public and OSU employees as necessary, sorting and distributing incoming mail and faxes, posting notices, and creating signage as needed or directed, while engaging in culturally appropriate and inclusive communication.

35% Record Processing

+ Maintain Salesforce Customer Relationship Management System, make changes to clientele data (such as payment status, contact information, registration/attendance status, organization name) as needed.

+ Track training registration changes.

+ Transcribe/tabulate training evaluations.

20% Bookkeeping

+ Receive checks from the Program Leader, track payments and deliver these payments to Financial Strategic Services ( FSS ).

+ Mail invoices to attendees, receive invoices from contracted trainers and vendors, and deliver invoices to FSS .

+ Responsible for set up of caterers as vendors with FSS .

10% Information and Assistance

+ Responds to inquires via telephone and email about training events or directs inquires as necessary.

+ Provides information to general public and institutions about available services.

5% Other duties as assigned

What We Require

Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience.

What You Will Need

Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience.

Demonstrated ability to provide excellent customer service to a diverse and broad group of internal customers with varying backgrounds, needs, and identities.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

Proficiency in the use of Microsoft PowerPoint, Excel, and Word or comparable software programs.

Demonstrated ability to communicate effectively orally and in writing.

Demonstrated ability to work independently and cooperatively within a team; maintain schedules and meet deadlines.

Excellent attention to detail.

Experience in planning/organizing events.

Experience in education or outreach programs.

Working Conditions / Work Schedule

Work hours are flexible (averaging 16 hours per week), with the exception of peak times during the annual school IPM coordinator training season. Partial work from home options are possible after the first four months of employment.

Frequent interaction with clientele via email and phone.

Work at a computer.

Travel to training sites with overnight stays up to five times per year.

Pay Method Hourly

Pay Period 16th - 15th of the following month

Pay Date Last working day of the month

Min Salary $17.53

Max Salary $24.27

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/52438

Posting Detail Information

Posting Number P05424CT

Number of Vacancies 1

Anticipated Appointment Begin Date 11/17/2025

Anticipated Appointment End Date

Posting Date 09/26/2025

Full Consideration Date 10/08/2025

Closing Date 10/12/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by October 8, 2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

Tim Stock

[email protected]

541-737-6279

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/173265

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.