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Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Pharmacy - Instruction

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

What We Want

The School of Pharmacy is looking for a Administrative Associate V to serve as a member of the Office of Experiential Education team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What You Need to Know

Hourly Rate Range: Salary will be commensurate based on selected hire’s qualifications.

Cover Letter & Resume: A cover letter and resume are strongly recommended

Essential Duties/Tasks:

Administrative Support

+ Assist the Office of Experiential Education (OEE) and staff by providing administrative support; maintain visibility and be approachable to all students, faculty, administrators, preceptors and other stakeholders; establish and maintain a respectful environment.

+ Provide administrative assistance to OEE administrative staff; assist with scheduling, email correspondence, and mailing as necessary.

+ Provide administrative and logistical support for events and meetings by anticipating needs such as room reservations, equipment needs, various communication needs, catering orders, event signage, publicity posting including email invitations, printing and material distribution, maintenance of RSVPs, and maintenance of contact lists.

+ Handle routine correspondence with students and preceptors and other individuals without direct supervision. Be responsible for the retention and security of essential, operation, fiscal, and other records/reports for the OEE.

+ Answer telephone, take messages & ensure quality communication

+ Process payment of invoices; maintains supplies inventory; anticipate needed supplies; place and expedite orders for supplies; verify and reconcile purchase card statements; receive and store supplies.

+ Functions as a liaison with other departments and sites in coordination with OEE.

+ Serve as supervisor for OEE student workers.

OEE Support

+ Function as a liaison with other departments and sites in coordination with the administrative staff of OEE.

+ Provides financial and administrative support by acting as Concur Travel Delegate for OEE staff; assist with travel coordination, expense reports, and reimbursements; monitor department budget and expenses;

+ Take notes during OEE meetings and type up meeting minutes and agendas and distribute.

+ Assist the Associate Dean in establishing and maintaining the Interprofessional Education program.

+ Provide logistical and administrative support for RSOP affiliated residency programs as requested.

+ Assist with maintaining records, scheduling, and student completion o forms for patient care co-curricular activities.

Qualifications

Required Education and Experience

+ High school graduation or any equivalent combination of education and experience.

+ Five years of experience in general office or clerical work.

Preferred Knowledge, Skills, and Abilities

+ Knowledge of word processing, spreadsheet and/or data entry applications.

+ Strong verbal and written communication skills.

+ Strong interpersonal and organizational skills.

+ Maintains professionalism and composure.

+ Ability to demonstrate initiative by independently taking action to solve problems.

+ Attention to detail.

+ Ability to multitask and work cooperatively with others.

+ Ability to work in a high stress environment.

+ Ability to work with sensitive information and maintain confidentiality.

Who We Are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12- 15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.