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Budget & Administrative Operations Coordinator

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Budget & Administrative Operations Coordinator

Salary

$58,613.00 - $102,574.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

25-11020

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

09/19/2025

Closing Date

10/3/2025 11:59 PM Eastern

Job Class Title

Business Officer II

Position Number

60026536

Salary Grade

NC17

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

•Internal Posting-Only temporary or Permanent NCDOT Employees or layoff candidates with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by GS 126May Apply”

Are you ready to take the next step in your career?

NCDOT’s TSMO Unit currently has an opening for aBusiness Officer II.

This position with NCDOT offers full State Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

The Transportation Systems Management Operations (TSMO) Unit is responsible for the planning, design, and operations of Intelligent Transportation System (ITS) and Signals across North Carolina. This includes developing engineering plans, specifications, and estimates for ITS and Signals; oversees the Signal Maintenance Program, Incident Management Assistance Patrol (IMAP), and Traffic Incident Management Programs, Traffic Management Center and the Traveler Information Programs; operates the Statewide Transportation Operations Center (STOC) and NCDOT customer service center.

The Budget & Administrative Operations Coordinator plays a critical role in supporting and managing the fiscal and administrative operations of the statewide TSMO Budget and administrative operations of the Unit and across multiple program areas, including IMAP, ITS, TMC, and Signals. The position plays a key role in budget tracking, compliance auditing, personnel support, procurement, and logistical planning, while also managing embedded staff onboarding and supervising administrative support. This role ensures continuity of service and operational compliance in day-to-day functions and during emergency events.

Key Responsibilities:

+ Assist in the management of a large, multi-program budgets, including IMAP, ITS, TMC, signals, and administrative operations

+ Coordinate purchasing processes across multiple systems (ARIBA, Mobility & Safety Group database).

+ Prepare and submit hiring requests, requisitions, interview schedules, salary packets, and onboarding materials using NeoGov.

+ Process organizational management (OM) and personnel administration (PA) transactions.

+ Process all human resource actions for the unit and answer questions relating to human resources

+ Review and process all payroll related activities and travel expenses for the unit

+ Serve as the lead for administrative functions for ITS, Signals, and Emergency Operations, especially during declared emergencies

+ Supervise a temporary administrative staff position

+ Track inventory and asset management for two facility locations

Knowledge, Skills and Abilities / Competencies

Management prefers applicants with the following:

+ Knowledge of public sector budgeting principles, especially regarding federal and state fund allocations

+ Experience with financial and HR systems (e.g., ARIBA, NeoGov, PeopleSoft, SAP)

+ Organizational and communication skills.

+ Experience supervising and coordinating cross-functional administrative teams and managing multiple projects in a fast-paced environment

+ Experience interpreting and applying complex policy guidelines

Additional Expectations:

Applicant must be able to legally operate a state vehicle for travel between the unit office locations in Garner and Raleigh.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Bachelor’s degree in accounting, business, finance, or other discipline related to the area of assignment from an appropriately accredited institution and three years of progressive related experience, two years of which should be in a supervisory role, or an equivalent combination of education and experience.

Supplemental and Contact Information

Darlene Yarborough, 9919-707-2508, [email protected]

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?

+ Yes

+ No

03

Do you currently work for the North Carolina Department of Transportation (NCDOT) in a temporary, permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)?]

+ Yes

+ No

04

Which of the following best describes your level of knowledge of public sector budgeting principles, especially regarding federal and state fund allocations?

+ None

+ Basic

+ Intermediate

+ Thorough

05

Explain how you have knowledge of public sector budgeting principles, especially regarding federal and state fund allocations.

06

Which of the following best describes your level of experience with financial and HR systems (e.g., ARIBA, NeoGov, PeopleSoft)?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

07

Explain how you have experience with financial and HR systems (e.g., ARIBA, NeoGov, PeopleSoft)?

08

Which of the following best describes your level of organizational and communication skills.

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

09

Explain how you have organizational and communication skills

10

Which of the following best describes your level of experience supervising and coordinating cross-functional administrative teams and managing multiple projects in a fast-paced environment?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

11

Explain how you have experience supervising and coordinating cross-functional administrative teams and managing multiple projects in a fast-paced environment.

12

Which of the following best describes your level of experience interpreting and applying complex policy guidelines?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

13

Explain how you have experience interpreting and applying complex policy guidelines.

14

Which of the following best describes your level of related experience in a supervisory role?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2 or More Years

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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