"Alerted.org

Job Title: Project Coordinator

Job Description

As a Project Coordinator, you will play a crucial role in coordinating and tracking permit applications and approvals with local municipalities. You will liaise with utility companies to ensure timely service connections and provide project support, while maintaining project documentation, schedules, and records. Additionally, you will support project managers with administrative tasks and field coordination, manage invoicing, expense tracking, and reporting using QuickBooks, Excel, and other tools. You will also assist with general office operations and facilitate communication across teams.

Responsibilities

+ Coordinate and track permit applications and approvals with local municipalities.

+ Liaise with utility companies to ensure timely service connections and project support.

+ Maintain project documentation, schedules, and records.

+ Support project managers with administrative tasks and field coordination.

+ Manage invoicing, expense tracking, and reporting using QuickBooks, Excel, etc.

+ Assist with general office operations and communication across teams.

Essential Skills

+ Project coordination

+ Permitting

+ Project scheduling

+ Proficiency in Microsoft Office

+ Document control

+ Knowledge of municipality processes

Additional Skills & Qualifications

+ 2–5 years of experience in a construction or utilities-related administrative role.

+ Strong working knowledge of permits, utility coordination, and construction workflows.

+ Proficiency in Microsoft Excel and QuickBooks.

+ Excellent multitasking, time management, and organizational skills.

+ Adaptability and initiative in a dynamic, less-structured environment.

Work Environment

3 days in office, 2 days remote

Pay and Benefits

The pay range for this position is $26.44 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Passaic,NJ.

Application Deadline

This position is anticipated to close on Oct 10, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.