"Alerted.org

Job Description:

The Senior Project Coordinator will be the operational hub of Central Marketing, ensuring flawless execution, strong cross-divisional alignment, and timely delivery of high-impact marketing initiatives. This position is responsible for orchestrating projects from intake to completion, driving accountability across teams, and safeguarding quality and brand consistency.

This is a mission-critical role that ensures central and divisional marketing teams are freed from administrative processes for in-progress projects, marketing leadership has clear visibility into progress, and projects land on time, on budget, and on brand. The successful candidate will bring both rigor and relationship-building ability to a fast-moving, decentralized business.

Responsibilities

Project Leadership & Execution

+ Serve as the primary point of contact for project status and updates across all divisions.

+ Lead intake, scoping, scheduling, and execution for brand, digital, creative, video, and event deliverables.

+ Ensure all deadlines are met through disciplined planning and proactive communication.

+ Establish and enforce consistent QA processes—content accuracy, branding, copy, and technical validation.

Cross-Functional Coordination

+ Build and maintain strong relationships with divisional marketing leaders, product managers, and creative teams.

+ Facilitate alignment meetings, ensuring divisions are informed, engaged, and supported.

+ Anticipate roadblocks, escalate appropriately, and maintain transparency with stakeholders.

Process & Systems Management

+ Drive adoption and optimization of project management tools (e.g., Asana, PowerBI dashboards).

+ Standardize intake and reporting processes across divisions.

+ Deliver weekly portfolio reports to Central Marketing leadership and stakeholders, highlighting wins, risks, and resource needs.

Quality & Continuous Improvement

+ Implement structured QA and review checkpoints to minimize rework.

+ Proactively identify process inefficiencies and propose improvements.

+ Coach and mentor junior team members on best practices in project management and coordination.

Qualifications

+ Bachelor’s degree in Marketing, Communications, Business, or related field.

+ 2-4 years of progressive experience in project management, program management, or marketing operations (agency or in-house).

+ Proven success in leading complex, multi-stakeholder projects on time and within scope.

+ Strong experience in project management systems and reporting tools (Asana, Smartsheet, Microsoft suite, with experience and knowledge with PowerBI).

+ Strong business acumen with demonstrated ability to manage competing priorities in a decentralized organization.

+ Excellent written and verbal communication skills, with the ability to engage executives and cross-functional teams.

+ Project Management Certification such as PMP, Scrum Master, or similar) is preferred.

Success in This Role Will Be Defined By

Proactive Communication

-Stakeholders consistently informed and updated on progress of projects.

Operational Discipline

-No missed deadlines; projects flow through Central Marketing as the single source of truth.

Quality & Consistency

-Deliverables are accurate, polished, and aligned with brand standards.

Proactive Communication

-Divisional teams know they can reach out first to this role for project clarity and updates, with confidence that follow-up and visibility will be consistent.

Process Evolution

-Standardized workflows, dashboards, and QA processes embedded into daily operations.

_ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._

_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._

_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._