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Working Title: Grant Specialist Supervisor

Job Class: State Program Administrator, Director

Agency: Department of Employment and Economic Development

+ **Job ID** : 89190

+ **Location** : St. Paul

+ **Telework Eligible** : Yes, may be eligible for some telework

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : This vacancy is open for expressions of interest and for all qualified job seekers simultaneously. Expressions of interest should be submitted by 10/03/2025.

+ **Date Posted** : 09/27/2025

+ **Closing Date** : 10/08/2025

+ **Hiring Agency/Seniority Unit** : Department of Employment & Economic Development - MMA

+ **Division/Unit** : Paid Family and Medical Leave

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $37.60 - $54.16 / hourly; $78,508 - $113,086 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 216 - Middle Management Association/MMA

+ **FLSA Status** : Exempt - Executive

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

About the Paid Leave Division:

Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child. We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us—workers, employers, caregivers, and insurers—to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working, so we have a unique opportunity to create human-centric processes and systems to deliver this new benefit to Minnesotans.

Position Purpose:

The Grant Specialist Supervisor provides strategic leadership and oversight for the Paid Leave Division’s grant programs, including the Public Outreach Grant and the Small Employer Assistance Grant. This role ensures effective and equitable program administration by supervising a team of Grant Coordinator Specialists who manage application review, risk assessment, problem-solving, and policy interpretation. The Grant Specialist Supervisor leads daily operations, develops and implements policies and procedures, drives program design improvements, and oversees the development and optimization of grant management systems. The position monitors and reports on program outcomes to DEED leadership, ensuring programs operate efficiently, meet compliance standards, and advance state and agency goals.

Key Responsibilities Include:

+ Lead design, implementation, and continuous improvement of the Paid Leave Division’s grant programs, including the Public Outreach and Small Employer Assistance Grants, in collaboration with the Grant Finance and Compliance Supervisor.

+ Develop and maintain comprehensive policies, procedures, and internal controls to ensure compliance with state regulations and statutory requirements.

+ Oversee grant review processes including application and risk review, grantee relationship management, and monitoring, ensuring consistency and accountability.

+ Analyze information, make recommendations, and implement actions based on grant funding data, spending trends and needs.

+ Supervise and support a team of four (4) to six (6) Grant Coordinator Specialists including providing work direction, assigning work tasks and/or projects.

+ Serve as a strategic resource, providing guidance on complex or sensitive grant issues.

This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.

This position will be based out of the St. Paul office.

This posting may be used to fill multiple positions.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Four (4) years of experience in grant management and/or grant administration. A minimum of two (2) of those four (4) years must include supervisory experience leading a team in one (1) or more of the following areas:

+ Grant processing

+ Grant Writing / Proposal Development

+ Accounts Payable / Receivable

+ Budget Analysts

+ Finance Compliance

+ Contract Management

+ Financial Analytics

+ Other closely related areas as determined by the agency

Applicants that meet the above minimum qualification will be further evaluated on the following:

+ Skills in negotiation, conflict resolution and consensus building with diverse groups to solve difficult and sensitive problems to ensure alignment with systems and policies.

+ Skills drafting and maintaining policies and procedures governing grantee expenditures and reimbursements to ensure compliance.

+ Skills preparing reports and metrics for leadership and auditors.

Preferred Qualifications

+ Experience managing, tracking, and monitoring the application and appeals processes.

+ Skills in analyzing performance indicators and applying continuous improvement.

+ Skills in technical grant management systems and technical product builds.

+ Knowledge of DEED’s policies, procedures, and services.

+ Ability to interpret and apply complex regulations and policies.

+ Skills in communicating clearly and concisely with diverse audiences.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

+ Criminal Background Check

+ Employment Records Check (current and former State employees only)

+ Employment Reference Check

+ Conflict of Interest Review

+ Driver’s License and Records Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.