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Description

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers, superintendents, and office staff with day-to-day administrative and project coordination tasks. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a proactive approach to keeping construction projects running smoothly from the office side.

Key Responsibilities:

+ Provide administrative support to project managers, superintendents, and other team members.

+ Prepare, process, and track project documentation, including contracts, submittals, change orders, RFIs, and purchase orders.

+ Assist with scheduling meetings, coordinating site visits, and maintaining project calendars.

+ Organize and maintain physical and electronic filing systems for project records, permits, and compliance documents.

+ Draft correspondence, reports, and meeting notes as needed.

+ Process invoices, expense reports, and timesheets; coordinate with accounting to ensure accuracy.

+ Serve as a point of contact for vendors, subcontractors, and clients regarding administrative and scheduling matters.

+ Monitor inventory and order office/construction supplies as needed.

+ Support HR and safety compliance efforts, including onboarding paperwork and training records.

+ Perform other administrative duties as assigned to ensure smooth office and project operations.

Requirements

High school diploma or equivalent required; associate degree or coursework in business administration, construction management, or related field preferred.

2+ years of administrative experience; construction industry experience a plus.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with construction software (Procore, Bluebeam, or similar) preferred.

Strong organizational skills with the ability to manage multiple tasks and deadlines.

Excellent written and verbal communication skills.

Attention to detail and problem-solving abilities.

Ability to work both independently and as part of a team in a fast-paced environment.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .