• Executive Secretary

    University of Michigan (Detroit, MI)


    Executive Secretary

    How to Apply

    A cover letter and resume are important submissions for the hiring team to get a sense of your experience. A cover letter is required to be considered for this position. In the cover letter, please let us know how this position will align with your career aspirations and skills. Submit both a cover letter and resume as one file (because of system limitations).

     

    For questions about this role or accommodation requests, contact [email protected] .

    Job Summary

    The University of Michigan Center for Innovation (UMCI) in Detroit is a transformative initiative dedicated to expanding access to education, promoting innovation, and supporting inclusive economic development. By offering graduate education, workforce training, research collaborations, and community engagement, UMCI serves as an important bridge between academia, industry, and the broader Detroit community, advancing the city's growth as a hub for talent and opportunity.

     

    As Executive Assistant, you will be a key partner in advancing UMCI's mission in Detroit. You'll report to the Director of Community Engagement while supporting the Director of Academic Content Strategy and the Director of Strategic Partnerships & Industry Relations. In this role, you'll manage complex scheduling, coordinate travel and events, handle confidential matters, and assist with procurement, HR tasks, and special projects. Your work will keep executive operations running smoothly and make a direct impact on UMCI's success.

     

    The position is designed as a hybrid role (#LI-Hybrid ) with a blend of remote and onsite responsibilities. The work location for this position will be in Detroit, Michigan.

     

    Clickhere (https://docs.google.com/document/d/18ThSQ8DRpfh-ocs6MTQuo0vdjYSonsVU/edit) to view the full job description.

    Responsibilities*

    + Provide comprehensive scheduling support to the Directors, managing complex calendars, including coordinating in-person meetings, virtual meetings, and conference calls.

    + Prepare agendas and take minutes for relevant meetings.

    + Coordinate travel itineraries, handle purchasing, and reconcile expenses.

    + Help review and maintain website content related to policies and procedures.

    + Handle confidential matters in accordance with organizational practices.

    + Provide back-up support to other Administrative Leadership staff.

    + Assist with Purchasing/Procurement reconciliation (Pcard).

    + Lead Request for Proposal (RFP) processes as needed in collaboration with Procurement.

    + Coordinate logistics for in-person meetings, conferences, and events, including room reservations, catering, materials preparation, and participant calendar coordination.

    + Facilitate arrangements for visitors, meetings, and events, including communications and scheduling.

    + Create and review presentation materials for a wide range of stakeholders.

    + Manage assigned projects and new initiatives.

    + Develop and maintain planning templates for use across units.

    + Circulate surveys, compile results, and monitor completion using tools such as Qualtrics, Excel, Google Forms, and Sheets.

    Required Qualifications*

    + High School Diploma or equivalent

    + 5+ years of related experience supporting top-level leaders or executives

    + Advanced proficiency in project management/organizational best practices

    + Advanced proficiency in Google Workspace (Docs, Sheets, Slides, and Drive), Microsoft Office, and Zoom

    + Experience interpreting and implementing organizational policies and procedures.

    + Experience handling sensitive and confidential information with integrity, ethical, and professional standards

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    268985

     

    Working Title

     

    Executive Secretary

     

    Job Title

     

    Executive Secretary

     

    Work Location

     

    Other MI Location

     

    Detroit, MI

     

    Modes of Work

     

    Hybrid

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    Um Ctr Innov Detroit

     

    Department

     

    UM Ctr Innovation in Detroit

     

    Posting Begin/End Date

     

    9/24/2025 - 10/08/2025

     

    Salary

     

    $65,000.00 - $75,000.00

     

    Career Interest

     

    Administration