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42507BR

Extended Job Title:

Lead Analyst

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Reporting to the Deputy Registrar, the Senior Coordinator for Professional Program Registration (Lead Analyst) contributes to the University Registrar's office daily operations. The Sr. Coordinator performs specialized analytical duties in maintaining accurate and timely records, providing crucial administrative support for student data input and analysis, reviewing processes, and generating reports. This position is responsible for the meticulous planning, development, and coordination of enrollment activities for assigned academic programs. Additionally, the role involves managing and validating data entry into databases, supporting administrative tasks within the Office of the University Registrar, and maintaining collaborative relationships across various institutional stakeholders.

Requisition ID:

42507BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Assist in coordinating registration workflow processes, including monitoring student registrations, publication of class schedules, information dissemination and verification, and managing communications to support student outreach

+ Provide outreach to students, advisors, faculty, staff, and academic leadership regarding anticipated program completion and graduation procedures. In collaboration with the Manager for degree completion and graduation, routinely track degree progress as completion nears. Troubleshoot audit issues and direct students to appropriate resources

+ Build strong relationships with staff peers and academic leadership to support the success of assigned academic programs

+ Consult with faculty and process all degree adjustment requests and course substitutions

+ Researches, identifies, and resolves student problems, communicating to the student appropriate next steps. This includes course add/drop problems occurring during the registration periods

+ Interpret, apply, and assist in ensuring staff compliance with local policies and procedures, federal and state laws, and regulations pertaining to disclosure of student information, registration, and curriculum development for designated programs

+ Updates student records in Banner including processing changes to enrollment, student coding, student names, addresses, emails and social security numbers

+ May serve as backup to the Designated School Official to update and maintain SEVIS records of non-immigrant students

+ Verifies completeness of forms submitted for processing such as: verification requests, transcript requests, major declaration requests, graduation applications, admission applications, requests for re-evaluation of transfer credits, requests for adjustments in academic records, address changes, among others

+ Generally support the initiatives, efforts, and workload of the Office of the University Registrar and SSSE as requested by the office's leadership team or by the director of SSSE leadership

+ Remains current with all licensure, certifications, and mandatory compliances and trainings required of this position

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)

+ Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution

+ Perform all other duties as assigned

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Master’s degree from an accredited college in Business Administration, Records Management, or a related field and five years of increasingly responsible experience involving student registration and records activities data analysis

Campus:

HSC - El Paso

Department:

SSSE Admin and Ops Elp

Required Attachments:

Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Information and Records Clerks

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelor's degree plus four years progressively responsible related experience; OR a combination of education and experience to equal eight years

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx