• Director of Administration and Finance

    Massachusetts Institute of Technology (Cambridge, MA)


    Director of Administration and Finance

     

    + Job Number: 25234

    + Functional Area: Administration

    + Department: Singapore-MIT Alliance for Res and Tech

    + School Area: Office of Provost

    + Pay Range Minimum: $135,000

    + Pay Range Maximum: $163,200

    + Employment Type: Full-time (Hybrid)

    + Employment Category: Exempt

    + Visa Sponsorship Available: No

    + Schedule:

    + Pay Grade: 11

     

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    Posting Description

    DIRECTOR OF ADMINISTRATION AND FINANCE, Singapore-MIT Alliance for Research and Technology (SMART), is responsible for the day-to-day financial management and compliance, administration and operations, and HR and relationship management at MIT and in Singapore; for the functioning of bespoke aspects of running a company with laboratories and personnel spread across two continents, such as the systems, software, insurance policies, and procedures at MIT and Singapore; overseeing compliance with Singapore regulations; ensuring adherence to MIT Policies while maintaining strong relationships with SMART’s stakeholders at MIT at the highest levels of the Institute; and supervising two MIT-based Financial Assistants 3 and three Singapore-based personnel across finance, accounting, and HR. The detailed position description can be found here (https://www.dropbox.com/scl/fi/wj6f6edj7ev5maocc7fq1/SMART-Director-of-Administration-and-Finance.pdf?rlkey=73oxhz0hvbems07msprscrphe&e=1&dl=0) .

    Job Requirements

    REQUIRED: Bachelor’s degree; a minimum of seven years of research operations or administration; experience supervising finance or similar administrative staff; impeccable, intuitive, interpersonal skills combined with effective communication in person, by telepresence, and in writing; a grasp of the strategic aims of large research initiatives with a willingness to master the complex details of myriad systems and processes; excellent organizational skills; ability to handle multiple concurrent projects and shift priorities; experience with scripting for SQL databases to extract data from complex systems, building and performing analysis via creating reports and visualizations from the data, and using financial reporting systems including Excel. PREFERRED: MIT experience; demonstrated communication and interpersonal skills necessary to promote team building and facilitate consensus; experience with Singapore, and internationally; and experience with Monday.com or similar project management tools. This position will be based at MIT and require periodic travel to Singapore. Must be able to attend and participate in early morning (7:00 a.m.) or late evening meetings (9:00 p.m.) to accommodate the time difference between Cambridge, MA, and Singapore. Reports to the COO, with frequent interactions and close coordination with the Faculty Director (CEO). 9/25/2025