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Assistant Registrar

Posting Number S01483JP

Department Registrar

Job Summary

•​The Assistant Registrar participates as a member of the Office of the Registrar team, engaging with virtually all the office’s processes in support of the office’s mission to create, maintain, and protect the academic records of current and former students. This role’s primary responsibilities are supporting student degree progress and curricular processes, creating and maintaining forms, reports, and documentation for the Registrar’s office and inputting, and maintaining the integrity of, course and student data. ​

Essential Functions:

+ Input, process, and verify data associated with Bowdoin College students and courses. This includes taking primary responsibility for processing transfer credit as well as creating, supporting, and troubleshooting reporting, the configuration of academic requirements, the degree certification process, and curricular maintenance.

+ Leading and organizing system documentation primarily for internal end-user support, and supporting the Associate Registrar in maintaining and developing external end-user support documentation. Work with others to provide training support for systems to the larger community.

The hiring range for this position is expected to be: $66,500 – $70,500.

BENEFITS AND PERKS

+ A variety of health insurance plans (Medical, Vision, Dental)

+ Generous Retirement Plan – 401(a) and 403(b)

+ Life and Disability Insurance

+ Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time

+ Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html

+ Paid Parental Leave (Available after one year of service)

+ Household access to many of the College’s facilities including the gym and pool

+ Free fitness and wellness classes!

+ And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements

Associate’s or vocational/technical degree required; Bachelor’s degree preferred.

+ Customer Service: Excellent interpersonal skills with the ability to build and maintain relationships with alumni, donors, staff, and other stakeholders.

+ Detail-oriented: High level of attention to detail to ensure accuracy of records, correspondence, and other documents.

+ Adaptability: Ability to work in a dynamic environment, adapting to changes and managing multiple priorities.

+ ​Teamwork: Ability to work collaboratively within a team and contribute positively to the team’s operations and working environment.

+ ​Discretion: Ability to handle sensitive information with integrity and confidentiality

Experience Requirements and/or Equivalents

1-3 years of related experience required; 4-7 years preferred.

Demonstrate a willingness and ability to learn and quickly adapt to new technologies, business processes, and procedures; the willingness to contribute to any office process during periods of peak demand. Areas of experience include: tracking degree progress, reporting systems, systems associated with student and academic data; Banner Student, Canvas, Courseleaf, Qualtrics, SQL and/or PL/ SQL , Workday.

Advanced Excel and Word skills, as well as experience with Office 365 are necessary.

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

+ This is an exempt, full-time position working 40 hours/52 weeks, (1.00 FTE ) with occasional evening or weekends as required.

+ Standard administrative hours are 8:30am – 5:00pm.

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Full Time Year Round

FTE 1.00

Benefits Eligible Yes

Pay Type Salaried

Background Check Package Requirements Faculty/Administrative

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position? No

Posting Date 09/29/2025

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions