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Fiscal and Contracting Coordinator

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Fiscal and Contracting Coordinator

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

25-FCC8-02

Department

Any

Opening Date

09/29/2025

Closing Date

10/20/2025 4:00 PM Eastern

FLSA

Exempt

Bargaining Unit

01

+ Description

+ Benefits

+ Questions

POSITION SUMMARY

Maintains complex financial records utilizing accounting and other financial systems and software (i.e. J.D.E., Microsoft, Excel, Access, etc.); provides technical assistance and coordination of the Department's accounting activities.

Department : Any

Posting Type: Announcement

Salary : $57,574 per year.

Union : None, this is a non-union position.

Civil Service Classification : Non-Competitive

REQUIREMENTS

General Application Requirements :

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

+ Applicants must submit a complete application, including education, work experience, a resume (if applicable) and completed supplemental questions.

+ Applicants must become residents of the City of Pittsburgh prior to employment and must remain a resident throughout employment.

+ Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions . The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments . Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered .

NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire .

Qualifying Requirements:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position . You will receive notice of your eligibility status.

+ WORK EXPERIENCE: The application must clearly show one (1) year of full-time professional experience in fiscal management or accounting. (Less than full-time experience will be calculated on a pro-rated basis.)

+ EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree in Finance, Accounting or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)

+ EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above) . The Total Qualifying Requirement is five (5) years.

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

+ Written: None required for this position.

+ Performance: None required for this position.

+ Medical: None required for this position.

POSITION DUTIES

+ Oversees the accounting, grant management, purchasing, cash management and other fiscal management functions of the Department and monitors its financial accounting and management application systems (e.g., J.D.E., etc.).

+ Advises Director and Assistant Director regarding fiscal matters; effectively recommends and implements approved fiscal policies and procedures.

+ Manages and accounts for proper expenditure of funds from federal, state, or other public and private sources; prepares and maintains required documentation and reports.

+ Organizes, maintains, and reconciles journals, ledgers and various other financial records, both manually and by computer (e.g., J.D.E., Microsoft Word, Excel, etc.).

+ Oversees and may assist with the preparation of contracts, grant applications, legislation, etc.; recommends approval of invoices for payment; makes drawdowns to ensure the availability of funds.

+ Ensures that adequate and correct financial information is maintained and made available to departmental managers, funding agencies, auditors, etc.

+ Oversees the expenditures of goods and services used by the Department.

+ Records, plans, assigns, processes, and verifies payments for Department's fiscal transactions.

+ Assists in the preparation of the Department's budget.

+ Prepares financial statements, reports, and tabulations; prepares special reports in connection with fiscal records as assigned or required.

+ Acts as a liaison to other City departments and vendors to expedite deliveries, explain bills, provide information, etc.

+ Analyzes accounting problems and recommends revision in forms, account classifications, and statements within the framework of the City and other pertinent governmental regulations.

+ Collects, records and deposits funds received by the Department.

+ Assists in the preparation and execution of assigned contracts.

+ May prepare and/or review all appropriate legislation.

+ Performs activities and functions of related lower-level personnel and other related tasks and duties as assigned or required.

CLICK HERE (http://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.

Full-time City employees receive a comprehensive benefit package including:

+ Health, Dental and Vision Benefits

+ Pension

+ Voluntary Deferred Compensation Plan

+ Tuition Reimbursement

+ Paid Holidays

+ Paid Vacation

+ Personal Days

(Benefits may be modified based on collective bargaining unit terms.)

01

The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

02

Please select the one answer most closely describing your minimum professional work experience/education:

+ I possess a high school diploma or equivalent and at least five (5) years of full-time experience in fiscal management or accounting.

+ I possess an unrelated associate degree and at least four (4) years of full-time experience in fiscal management or accounting.

+ I possess a related associate degree and at least three (3) years of full-time experience in fiscal management or accounting.

+ I possess an unrelated bachelor's degree and at least three (3) years of full-time experience in fiscal management or accounting.

+ I possess a related bachelor's degree and at least one (1) of full-time experience in fiscal management or accounting.

+ I possess a related master's degree.

+ I do not possess any of the minimum amounts of education/and or work experience listed above.

03

Please describe your full-time experience in fiscal management or accounting. If you do not possess this experience please type N/A.

04

Do you understand that OFFICIAL transcripts must be submitted to the Department of Human Resources & Civil Service if you are selected to fill this position?

+ Yes

+ No

05

Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.

+ Yes

+ No

Required Question

Employer

City of Pittsburgh

Address

414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219

Phone

412-255-2710

Website

http://www.pghjobs.net

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