• Administrative Services Manager

    Catholic Charities of Southern Minnesota (Winona, MN)


    ### Job Duties

    Key Responsibilities:

    Office Oversight: Manage the smooth day-to-day operations across three offices, ensuring staff have the resources and support they need. Maintain accurate records of all assets, including inventory, depreciation, and maintenance schedules.

     

    Supplies & Procurement: Order and maintain standard/bulk office and PPE supplies and equipment, purchasing to ensuring cost-effectiveness and proper inventory levels.

     

    Contract and Data Management: Coordinate and track vendor and service contracts; monitor renewals and compliance. Collaborate with finance and accounting teams to reconcile asset data and financial records

    IT & Technology Support:

    Serve as the first point of contact for IT service providers.

     

    Set up and configure new staff computers, including required software and security settings.

     

    Maintain an accurate inventory of all IT equipment and office assets.

    Vendor Relations:

    Work with external partners for office services such as equipment maintenance, cleaning, and IT support.

    Documentation:

    Maintain organized records of contracts, assets, training and supply inventories.

    Staff Support:

    Provide general administrative support to staff as needed to ensure effective office functioning.

    raining and Compliance:

    Deliver onboarding and yearly training to staff to guarantee adherence to all laws, regulations, and company policies pertinent to the industry.

     

    ### Minimum Education Required

    Associate's Degree

     

    ### Minimum Experience Required

    2–4 years of experience in office management, training and compliance, facilities coordination, or administrative support.

     

    Strong organizational and multitasking skills.

     

    Experience with ordering supplies, inventory tracking managing, vendor relationships, and coordinating service providers.

     

    Basic IT/technical skills for setting up computers and working with IT vendors.

     

    Proficiency with Microsoft Office Suite and comfort learning new software tools.

     

    Excellent communication and problem-solving skills.

     

    ### Shift

    First (Day)

     

    ### Number of Openings

    1

     

    ### Public Transportation Accessible

    Yes

     

    ### Veterans Encouraged to Apply

    Yes

     

    ### Physical Required

    Yes

     

    ### Drug Test Required

    No

    ### Compensation

    $49,000.00 - $55,000.00 / Annually

     

    ### Postal Code

    55987

     

    ### Place of Work

     

    On-site

     

    ### Requisition ID

    OFW202534

    ### Job Type

     

    Full Time

     

    ### Job Benefits

     

    Dental insurance

     

    Flexible schedule

     

    Health insurance

     

    Health savings account

     

    Life insurance

     

    Paid time off

     

    Retirement plan

    PTO

    Paid Holidays

    ### Application Link

    https://www.ccsomn.org/employment/