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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Chemistry Finance Group in the Department of Chemistry has an excellent opportunity for a Grants Specialist.

Under the general supervision of the Grants and Contracts Manager and in partnership with the Department’s other Grants Specialist and Research Coordinators for Center grants, this individual will be responsible for all aspects of proposal development for grants and contracts submitted to diverse funders. This person will be responsible for providing expertise in both pre-award policies and practices as defined by sponsors (federal, state and University) and the Department, while managing grant and contract applications from proposal development through submission to funding sponsors. Proposal development responsibilities include working directly with principal investigators, department directors, and other staff; developing budgets and preparing administrative portions of proposals; and recommending and implementing departmental policies and practices to ensure compliance with sponsor and University requirements.

Duties and Responsibilities

Grant and Contract Project Management (60%)

This position serves as an expert on grants and contracts administration with substantial responsibility for contributing to the Department’s pre-award grants and contracts program.

+ Manage proposal preparation and submission to meet internal and external deadlines.

+ Advise faculty (principal investigators or PIs), graduate students, and postdoctoral researchers on sponsor requirements particularly for specialized program announcements and non-federal sponsors.

+ Maintain expertise in sponsor policies and systems, including internal and external training, participation in peer networks, and professional development.

+ Provide PIs with clear and customer-oriented explanations of Department, University, and sponsor processes, acting as the initial point of contact.

+ Prepare complex budgets in internal systems (e.g., SAGE), Excel, and sponsor systems based on knowledge of sponsor policies, requirements and program objectives.

+ Prepare internal documents such as Facilities and Administration waivers and cost share addenda for review.

+ Coordinate with peers and PIs at collaborating institutions to ensure that proposal requirements and timelines are met. Provide guidance of a similar nature as provided to the UW PI.

+ Prepare and route MOD’s and ASR’s in SAGE.

+ Track the status of proposals and projects using project management software, maintain department proposal records, and ensure proper record-keeping.

+ Collaborate with and support department fiscal staff for grant-related matters.

+ Conduct a quality control review of all proposals to ensure each application is meeting sponsor/proposal requirements and Department and College policies before being routed in SAGE for campus review.

+ Analyze the quality assurance results to identify trends/opportunities for improvement in department processes, tools, and communication to further enhance the service provided to faculty.

+ Assist with progress report preparation and submission, maintenance of bibliographies, current and pending/Other Support, and other proposal and grant-related documents.

Grant & Contract Compliance Monitoring (20%)

+ Monitors and supports compliance with UW, federal, and state policies and regulations.

+ Provide technical advice and interpretation of government and foundation regulations and UW policies and procedures to PIs, program managers, researchers, and support staff.

+ Review proposals for potential use of human subjects and animals in research and financial conflict of interest issues and work with faculty for action.

+ Review proposal documents (e.g., biosketches, current/pending support, bibliographies) for content and format compliance.

+ Serve as an additional contact between agencies, central offices and faculty.

+ As delegated, work with funding agencies (both federal and non-federal) to resolve problems and/or obtain approval for deviation from authorized procedures.

+ Prepare Just-In-Time documentation and time of award documentation as required by the sponsor.

+ Use independent judgement and decision making to balance timely completion of work and compliance.

+ Escalate issues and concerns to the Grants and Contracts Manager and department contacts.

Administrative Responsibilities (20%)

+ Participate in and contribute to team and department meetings.

+ Provide back-up to the Grants and Contracts Manager and other grants team staff.

+ Collaborate with Center Research Coordinators, particularly on pre-award tasks.

+ Develop and maintain pre-award templates that serve to streamline processes and increase consistency.

+ Follow Department and University policies for records retention.

+ Recommend and participate in process improvements regarding department business process, quality control, and project management system.

+ Provide training to faculty, staff and students of the department concerning pre-award management.

+ Other duties as assigned.

Minimum Requirements

+ Bachelor’s degree in chemistry, biochemistry, public health, public administration, or a similar STEM field

+ At least two years of relevant professional work experience, or an equivalent combination of education and experience.

Additional Requirement

+ Experiencewithstandardofficesoftware(e.g.,Word,Excel,Access),referencemanagementtools,email,financial modelingandbudget preparation in Excel and Adobe Acrobat.

Desired Qualifications

+ One or more years’ experience working in research administration with substantial responsibility for proposal development, including complex budgets and subawards.

+ Intermediate knowledge of and experience with Federal guidelines and regulations and systems such as Grants.gov, research.gov, and eRA Commons.

+ Ability to communicate effectively with faculty and to adapt to different working styles.

+ Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail.

+ Ability to execute independent decision-making in the context of policies, department practice, and faculty preferences.

+ Demonstrated commitment to excellence.

+ Experience working with staff from UW operations (OSP, GCA, etc.) and sponsor program and research staff.

+ Experience working with UW systems including SAGE and MyFD.

+ Experience leading projects.

+ Undergraduate-level science experience and/or education

Conditions of Employment

+ May require occasional work outside of normal working hours to meet specific deadlines.

+ Position is eligible for two days remote after required training is completed.

Compensation, Benefits and Position Details

Pay Range Minimum:

$77,976.00 annual

Pay Range Maximum:

$92,064.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.