• Executive Assistant to President- Orange County,…

    The Calendar Group (Irvine, CA)


    Our client is seeking an Executive Assistant to the President/COO in a high-intensity, fast-paced environment. This role requires exceptional judgment, adaptability, and discretion. You’ll manage a complex and constantly shifting workload- balancing executive support and office coordination. The ideal candidate thrives under pressure and brings a steady, proactive presence to a demanding executive office.

    Key Responsibilities

    + Calendar & Travel Management – Own the President/COO’s calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal).

    + AI-First Admin- Use AI tools to draft emails, generate research summaries, and automate recurring tasks.

    + Presentation-Ready Deliverables – Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions.

    + Communication & Follow-Through – Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes.

    + Office Coordination – Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics.

    + Cross-Team Support – Provide light support to other execs (travel booking, offsite planning, ad-hoc admin).

    + Personal Assistance – Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics

    Qualifications:

    + 2+ years of C-level executive support in a fast-paced, high-discretion environment

    + Must be local to Orange County

    + Must have AI experience.

    + Highly organized, proactive, and unflappable under pressure

    + Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint .

     

    Schedule:  Onsite Monday through Friday: 8 am to 6pm ,with flexibility. Must be willing to work extended hours during peak periods (launches, board prep, etc.)

     

    Compensation:  $90,000 to $120,000 DOE

     

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