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As a Project Administrator, you will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating with various stakeholders, and maintaining crucial logs and documentation for equipment, certifications, and project tracking. The position also involves supporting field personnel and learning invoicing as a backup, all while delivering exceptional service and prioritizing multiple tasks in a dynamic environment.

Responsibilities

+ Manage a busy calendar, interacting with both internal and external parties.

+ Deliver exceptional service to all internal and external clients and visitors.

+ Organize external vendor inspections and communication to project sites

+ Learn and be a backup for invoicing for front office Administrator roles.

+ Organize and log all equipment inspection forms.

+ Maintain all certification logs for Operating Engineers across the Mid-Atlantic Region

+ Point person for and support for the Master Mechanic and Lead Road Mechanic.

+ Update all logs and tracking sheets in preparation for meetings with internal clients.

+ Prioritize and manage multiple projects simultaneously.

+ Maintain accurate documentation and filing systems.

+ Provide support to other members of the department's team as needed.

+ Communicate all internal messaging as it relates to the daily schedules.

+ Payroll experience a plus.

+ Other duties may be assigned, as necessary.

Basic Qualifications

+ 5+ years’ experience in an Office Assistant/Office Manager or similar role.

+ Demonstrated ability to solve problems.

+ Can-do attitude with superior organizational skills and accuracy.

+ Ability to maintain confidentiality in all aspects of job responsibilities.

+ Clear and concise written and verbal communication skills.

+ Ability to juggle multiple competing priorities under deadlines.

+ Must be advanced in Microsoft Office applications. Google Suite is a plus.

+ Ability to navigate online platforms, such as Workday, SAP and Coupa.

+ Ability and willingness to work occasional evenings, and/or weekends as needed.

+ Must have mode of transportation.

+ Alignment to Clark Standards of Excellence: Self-Motivated, Results Oriented, Adaptable, Team Player, Accountable, Ethical, Innovative, Resilient, Builds Relationships, Builds People / Teams & Followership, Sets Direction & Executes

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

**The Physical Side of the Role:** This is an active, hands-on role. You can expect to be on your feet frequently, navigating active job sites with uneven terrain, stairs, ladders, and hoists. The work is physically demanding and requires a full range of motion, including bending, kneeling, and reaching. You’ll need to be comfortable frequently lifting and carrying materials up to 25 pounds, and occasionally up to 50 pounds. This role requires the ability to communicate effectively, as well as visual acuity for reading plans and inspecting work. The role does include desk time in the office that may require prolonged periods of sitting for tasks like computer work, document review, and meetings.

**Your Work Environment:** You’ll spend a significant amount of your time on active construction sites, which means being adaptable to all kinds of weather and moderate to loud noise levels, and comfortable in elevated or confined work areas with moving mechanical equipment and with the fast-paced nature of a project in progress. You will also spend time in a typical office setting with moderate noise levels. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.

**Our High-Performing Culture:** This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

**A Drug Free Workplace:** Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests.

Clark Construction Group is one of the largest building and infrastructure companies in the United States.

Our portfolio spans every major building market, from public to private, corporate to cultural, education to entertainment, and the infrastructure connecting it all – power, transportation, water, and roadways. Since 1906, we’ve been delighting and delivering value to our clients and project partners, providing diverse opportunities for our team, and strengthening the communities where we live.

With offices strategically located across the country, we pride ourselves on being a local builder with national reach.

Learn more about Clark Construction (https://www.clarkconstruction.com/) .

There is a sense of camaraderie that comes with delivering impactful projects as a team. It creates a sense of humility and fosters pride in the work we do. At Clark, we are proud to build what matters, together.

Learn more about careers at Clark (https://www.clarkconstruction.com/careers) .

Find even more opportunities with the Clark Group, our collection of companies – delivering construction and asset solutions for clients across the United States.

Clark Group's capabilities span the entire asset lifecycle – from project development and financing to construction and facility maintenance.

_Asset Solutions_

Altura Associates (https://clark.wd5.myworkdayjobs.com/Altura)

Coda

Edgemoor Infrastructure & Real Estate (https://clark.wd5.myworkdayjobs.com/Edgemoor/)

S2N Technology Group

_Building & Infrastructure_

Atkinson Construction (https://clark.wd5.myworkdayjobs.com/Atkinson)

Shirley Contracting Company

C3M Power Systems (https://clark.wd5.myworkdayjobs.com/C3MExternal)

_Equal Opportunity Employer_

Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace.

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please email  [email protected]  or call (800) 655-1330 and let us know the nature of your request and your contact information.

_Authorization to Work_

Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.

Equal Opportunity Employer:

Clark Construction Group, LLC, (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark Construction promotes a drug-free workplace.