• Office Coordinator

    Aston Carter (Nashville, TN)


    Office Coordinator

    Description

    Duties & Responsibilities:

    • Code and process large, detailed invoices including mobile device services each month.

    • Post LLC company transactions to general ledger accounts.

    • Perform bank reconciliation monthly.

    • Code and process vendor invoices for payment by making comparisons to purchase order and/or material receipts to verify quantities, prices, payment terms, and freight charges. Compute discounts and make sales/use tax determinations.

    • Resolve discrepancies on invoices or reports by interfacing with other employees, subcontractors, and clients.

    • Prepare and submit credit applications to vendors.

    • Prepare and process annual 1099 forms for all companies.

    • Prepare and complete annual business tax filings for all companies.

    • Serve as backup for filing.

    • Prepare special reports and complete other projects as directed.

     

    Skills

     

    Excel data entry, Administrative support, Accounting, Data entry, Customer service, Accounts payable, Accounts receivable, Reconciliation, general ledger, Invoicing, Filing, Payroll, Front desk, Office management, Microsoft office, Administration, Purchase order

     

    Additional Skills & Qualifications

     

    Accounting principles

     

    Vendor communication

     

    Invoicing

    Manufacturing experience

    Pay and Benefits

    The pay range for this position is $23.00 - $26.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Nashville,TN.

     

    Application Deadline

     

    This position is anticipated to close on Oct 14, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.