• Administrative Assistant III

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2026057

     

    Posting/Functional TitleAdministrative Assistant III

     

    University Pay Plan TitleAdministrative Assistant III

     

    LocationSan Marcos

     

    DepartmentDHRL Administration

     

    Recruitment TypeOpen Recruiting

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,554-$4,166.67

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + At least one (1) year full-time experience providing administrative support in a professional office environment.

    + Ability to maintain the Executive Director’s calendar and schedule.

    + Ability to communicate effectively by creating clear, concise, and grammatically correct work in reports, memos, emails, and in-person and telephone communications.

    + Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.

    + Demonstrated discretion and confidentiality in handling sensitive issues and information.

    + Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and PowerPoint.

    + Demonstrated ability to work independently and in collaboration with others.

    + Experience maintaining calendars and schedules

    Preferred Qualifications

    + Three (3) years of full-time experience providing administrative support in a professional office setting.

    + Experience working in a university setting.

    + Knowledge of Texas State University policies and procedures.

    + Knowledge of university systems (e.g., Banner, SAP , Concur, or similar systems).

    + Knowledge of Adobe Sign software

    + Bachelor’s Degree

    Job Description

    The Administrative Assistant III provides high-level administrative support to the Executive Director of Housing and Residential Life, serving as the primary point of contact for departmental operations. This role is responsible for maintaining accurate records, coordinating room reservations, preparing essential reports and documents, and supporting day-to-day office functions.

    Job Duties

    + Provide high-level administrative support to the Executive Director, including calendar management, record keeping, and supply ordering.

    + Prepare and distribute agendas, memos, reports, presentations, and other documents.

    + Manage all room reservations for the Housing and Residential Life office building.

    + Coordinate bookings for meetings and events, maintain up-to-date reservation schedules, and resolve scheduling conflicts to optimize space utilization.

    + Serve as the communication point for staff and stakeholders, greeting visitors, handling calls, answering questions, and performing general office support.

    + Coordinate and contribute to special projects; compile, analyze, and report data; liaise with other departments and stakeholders as needed.

    + Perform other duties as assigned to ensure smooth departmental operations.

     

    Additional Information to Applicants

     

    Job Open Date09/30/2025

     

    Job Close Date (posting closes at midnight)10/10/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting Notices

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why Choose Texas State University?

     

    Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

     

    Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

     

    Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

     

    Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

     

    Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

     

    Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

     

    Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

     

    Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

     

    At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/54228

     

    Applicant Document