• Administrative Assistant

    WMCHealth (Valhalla, NY)


    Administrative Assistant

     

    Company: NorthEast Provider Solutions Inc.

     

    City/State: Valhalla, NY

     

    Category: Professional/Non-Clinical

     

    Department: Marketing

     

    Union: No

     

    Position: Full Time

     

    Hours: M-F 9-5

     

    Shift: Day

     

    Req #: 44356

     

    Posted Date: Oct 01, 2025

     

    Hiring Range: $24.07 - $30.26

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30594) Internal Applicant link

    Job Details:

    Job Summary:

    The Administrative Assistant works assisting with daily operations of the WMCHealth Network’s Marketing & Communications Department , ensuring that projects, initiatives, and day-to-day functions run smoothly. This role requires exceptional organizational skills, attention to detail, and the ability to work in a dynamic, deadline-driven environment. The Administrative Assistant will provide high-level administrative support to department leaders, help coordinate cross-functional activities and act as a key liaison for internal and external stakeholders.

    Responsibilities:

    + Conserves leaders’ time by managing calendars, scheduling meetings, and preparing agendas and materials.

    + Processes and maintains a tracking system for invoices to ensure invoices are submitted to Accounts Payable on time and that payments are made in accordance with contracts.

    + Attends meetings as needed to take notes, track action items and ensure timely follow up.

    + Screens and directs calls, emails and inquiries to appropriate team members.

    + Greets and assists visitors, partners, and vendors, representing the department in a professional manner.

    + Coordinates logistics for meetings, conferences and special events.

    + Assists with project tracking, ensuring deadlines are met and deliverables are completed.

    + Supports the development and production of marketing and communications materials.

    + Maintains office supplies, technology tools and marketing inventory.

    + Ensures files are organized, accessible and compliant with brand and confidentiality standards.

    + Utilizes Microsoft Office and other specialized software to prepare reports, spreadsheets and presentations.

    + Works closely with marketing, communications, creative and digital teams to support campaigns and initiatives.

    + Serves as a resource to other administrative staff and collaborates with leadership, management and external partners.

    + Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.

    Qualifications/Requirements:

    Experience:

    Previous administrative, clerical, or secretarial experience, preferred.

    Education:

    High school diploma or equivalent, required.

    Licenses / Certifications:

    N/A

    Other:

    Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point).

    About Us:

    NorthEast Provider Solutions Inc.

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30594) Internal Applicant link

     

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