"Alerted.org

Description

Essential Functions

**_Note:_** _The essential duties and primary accountabilities below are intended to describe the general content of and_

_requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or_

_most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager._

1. Process and submit daily purchase orders with wholesalers, manufacturers, and distributors for prescriptions and OTC products.

2. Verify pricing, apply contracted terms, and reconcile invoices with purchase orders.

3. Monitor drug utilization and adjust stock levels to meet patient demand while minimizing waste and overstock.

4. Track and resolve issues related to backorders, product shortages, and recalls.

5. Communicate to clinical support and pharmacy Ops updates on shortages and recalls.

6. Maintain accurate records of purchase orders, returns, credits, and vendor communications.

7. Assist with controlled substance ordering, reconciliation, and reporting in compliance with DEA and state requirements.

8. Communicate regularly with vendors and internal staff regarding product availability, delivery timelines, and substitutions.

9. Support cost-containment initiatives and identify opportunities for purchasing efficiency.

10. Collaborate with pharmacy staff to ensure inventory supports fulfillment timelines for both retail and mail-order dispensing.

11. Work with internal supply chain team, external vendors, and potentially regulatory agencies (like the FDA) on DSCSA-related issues and documentation.

Marginal or Additional Functions

1. Perform other duties as assigned or apparent to support daily operations.

Supervisory and Managerial Responsibility

• This position does not include supervisory and managerial responsibilities.

Knowledge, Skills & Abilities

Education, Licensure or Certification:

• High school diploma or equivalent required

• Current Pharmacy Technician certification (CPhT) or eligibility required

Work Experience or Related Experience

• 1-2 years of experience in retail, mail-order, or central fill pharmacy purchasing or inventory management preferred

• Knowledge of wholesaler ordering platforms and pharmacy management systems a plus

Specialized Knowledge, Skills & Abilities

• Familiarity with pharmaceutical products, NDOs, and packaging formats

• Proficiency with inventory management systems and Microsoft Office applications

• Strong organizational, problem-solving, and multitasking abilities

• Excellent communication skills for vendor and internal team interactions

• Ability to work independently while meeting strict deadlines

• Strong attention to detail and commitment to accuracy

Travel Requirements and Conditions

• Travel is not required.

Work Environment, Conditions and Demands

• Work is performed in a retail or mail-order pharmacy warehouse/fulfillment environment.

• May require flexible scheduling, including evenings, weekends, or holidays depending on business needs

• Day shift (with flexibility needed, as described above)

Physical Requirements and Demands

**_Note:_** _Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described._

• Requires standing, walking, and lifting up to 40 pounds

Additional Position Information

• No additional information is applicable.

Qualifications

Education

Required

+ High School or better

Licenses & Certifications

Required

+ CPhT or EXCPT

Experience

Preferred

+ 1-2 years of experience in retail, mail-order, or central fill pharmacy purchasing or inventory management

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.