"Alerted.org

Office Coordinator

In-Office position- Santa Rosa Beach, FL

Resumes MUST be submitted in English

No Third Party Recruiters Please!

Join one of the fastest-growing financial technology companies in the U.S. OMNICOMMANDER, Inc. is a three-time Inc. 5000 honoree revolutionizing digital marketing and technology for financial institutions. We’re seeking a high-energy Office Coordinator / Administrative Assistant professional to keep our Santa Rosa Beach, Florida headquarters running smoothly.

This is a full-time, in-office position —perfect for someone who thrives in a collaborative, upbeat, high-tech environment.

Why You’ll Love Working Here

+ Be part of a fast-growing fintech startup with a fun, supportive culture.

+ Work steps away from the beautiful beaches of Florida’s Emerald Coast.

+ Competitive pay and comprehensive benefits, including 12 paid holidays, PTO, and company-paid life insurance.

+ Global team with offices in Tennessee, Florida, and Bogotá, Colombia.

Key Responsibilities

+ Answer incoming phone calls in a professional and courteous manner

+ Take accurate messages and ensure timely delivery to the appropriate team members

+ Check and respond to office voicemail messages each morning, particularly those received after business hours

+ Receive and sort all incoming mail and packages

+ Maintain a clean and welcoming front desk area, including but not limited to sweeping, vacuuming, window cleaning, watering plants, and dusting as needed

+ Ensure office supplies are fully stocked and reorder when low

+ Perform daily tasks to maintain a clean and organized office environment, including unloading and reloading the dishwasher, resetting conference rooms after meetings, etc.

+ Assist with seasonal office activities, including decorating the office and helping plan and execute holiday events and celebrations

+ Act as the on-site point of contact for the upstairs executive office rental space. Responsibilities include answering tenant inquiries, directing prospective leads appropriately, monitoring the cleanliness of shared areas, and coordinating with scheduled vendors as needed.

What We’re Looking For

+ 4+ years of office coordination, administrative, or front-desk experience, preferably in a fast-paced startup or technology environment.

+ Strong organizational and time-management skills with exceptional attention to detail.

+ Excellent written and verbal communication abilities. Self-starter mindset with a “get it done” attitude and a sense of humor.

+ Comfort with Apple products and Google Workspace a plus.

+ Education: High school diploma (or equivalent) required.

Benefits: (waiting period may apply)

+ 12 Company Paid Holidays

+ 10 PTO Days (Paid Time Off)

+ 1 PTO Day for your birthday

+ Medical Insurance

+ Dental & Vision Insurance

+ Company Paid Life Insurance

A criminal background check is required

US Work Authorization is required

Job Type: Full-time