• Executive Administrative Assistant

    Banco Popular Puerto Rico (Santurce, PR)


    Date: Oct 1, 2025

    Location:

    San Juan-Santurce, PR

     

    Company: Popular

     

    Workplace Type: On-site

     

    Executive Administrative Assistant

     

    Full Time Job Opportunity

     

    Location

     

    On-site / Stop 22, Santurce, P.R.

    General Description

    Assist the HR SVP in all high-level administrative tasks, oversee office functions and support all operational processes of the division. Supports administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results.

     

    Essential Duties and Responsibilities

     

    + Performs administrative tasks (i.e., request reimbursements, payments) representing the company.

    + Provide general administrative support including answering phones. mailing, scanning, faxing, and copying to management.

    + Manages executive calendar, coordinates and arranges meetings, prepares agendas and records minutes of meetings according to need.

    + Coordinate different activities for HR managerial team such as off-site, planning session, special lunches and dinners, mid-year meetings and others.

    + Arrange business travel and accommodations.

    + Compiling documents, letters and prepare deck of presentations.

    + Support clients/employees throughout the organization and refer to appropriate units.

    + Process corporate card payments for Division Manager, Managers, Supervisors and Senior HR Officer.

    + Support the logistics for the Talent Review annual meetings.

    + Support the HR VI Team in their integration to the HR Division.

    + Send reminders, received, and consolidate weekly updates per unit and prepare draft report to send to Administration Group Manager.

    + Review and process all the corporate titles and authorize signatures recommendations for BPPR company and Popular, Inc.

    + Support as a broker for the HR Division Manager in the hiring of new consultants for special projects and process invoices.

    + Compiles data, and type statistical reports, presentations, and proposals.

    + Creates and maintains databases and spreadsheet files.

    + Gives support to assure the compliance of established objectives, plans and procedures.

    + Maintain inventory of office supplies and manage purchases of office supplies and other materials.

    + Travel might be required.

     

    Supervisory Responsabilities

     

    + This Job has no supervisory responsabilities.

    Education

    Bachelor’s degree completed in Business Administration or Office System is preferred or equivalent combination of education and experience.

    Experience

    Minimum two (2) years as a personal assistant for executive leaders and / or senior managers or three (3) years as an administrative assistant role.

    Other Qualifications

    + Ability to manage highly confidential and sensitive issues.

    + Exceptional collaboration and problem-solving skills in a fast-paced, collaborative, inclusive, and interactive delivery environment.

    + Ability to analyze, prioritize multiple simultaneous initiatives, self-direct and task switch between strategic and tactical initiatives regularly.

    + Compliance driven – ability to balance the needs of the division against stated privacy requirements and controls.

    + Strong business acumen – ability to understand the needs and concerns of business stakeholders and colleagues and respond promptly and effectively to stakeholder requests.

    + Superior communication and interpersonal skills

    + Excellent report-writing and presentation skills

    + Polish presentation skills, strong oral and written communication skills and fully bilingual (English/Spanish).

    + Proficient in MS Office 365 programs like: Excel, Word, PowerPoint, Outlook; and HRIS like: ERP/SAP, preferred.

     

    Values

     

    1. Passion for People

    3. Succeed Together

    2. Own Every Moment

    4. Build the Future

    Additional Requirements

    The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

     

    Important:The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

    ABOUT US

    Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

     

    As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

     

    We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

     

    If you have a disability or need more information about requesting an accommodation, please contact us [email protected] email inbox is monitored for such types of requestsonly. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

     

    Are you ready for a rewarding career?

    Popular is an Equal Opportunity Employer

    Learn more about us at www.popular.com and keep updated with our latest job postings atwww.jobs.popular.com.

     

    Connect with us!

     

    LinkedIn (http://www.linkedin.com/company/banco-popular-de-puerto-rico) | Facebook (http://www.facebook.com/popular/) | Twitter (http://twitter.com/popular?lang=es) | Instagram (http://www.instagram.com/popular.pr?igshid=ykmhge270ti5communitybank/)

     

    If you are a California resident, pleaseclick hereto learn more about your privacy rights.