"Alerted.org

College Assistant - Office of Fellowships and Financial Aid

GENERAL DUTIES

- Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

- There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

- Maximum tenure for any employee in this hourly position is 1040 hours per year.

- Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

- Types letters, memoranda, charts, and similar materials.

- Acts as cashier.

- Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

- Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

- Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

- Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

- May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The Office of Fellowships and Financial Aid is responsible for providing in excess of $51 million in financial aid for students attending three CUNY colleges: The Graduate Center, The Craig Newmark Graduate School of Journalism, and the School of Labor and Urban Studies. Our office is responsible for administrating the Graduate Center’s Student Emergency Grant program. We receive approximately 150 applications per year and fund approximately 100 of those requests.

The Office of Fellowships and Financial Aid is seeking a College Assistant to provide administrative support to the office. The incumbent will work in the office for up to 20 hours per week (over 2-3 days, Monday through Friday, 9am to 5pm). This role is for 809 hours for the current fiscal year (through June 30, 2026), and 1040 hours per year thereafter.

Reporting to the Associate Provost and Dean of Financial Aid, the College Assistant will perform the following responsibilities:

-Tracking emergency grant applications in an internal application submission site and preparing weekly applications for committee review

-Organizing documents and reaching out to students to provide further context about their emergency situations prior to committee review

-Notifying students of emergency grant committee decisions and communicating with them throughout the grant payment process

-Collecting required documents (bank information, residency status, student information, etc.) from grant recipients to allow for payment.

-Contacting third party vendors for W-9 forms for direct-to-vendor payments

-Preparing payment requests with necessary documentation for Executive Director’s approval.

-Working with the Business Office to ensure timely payment of funds and organizing students’ documents.

-Assist with responding to donor requests for information and annual reports.

-Communicating with Development, Communications and donors to strategize methods to inform students about emergency grant funds

-Assist with marketing and communications plans so GC students are aware of emergency grants available to them.

-Other duties as assigned.

MINIMUM QUALIFICATIONS

- Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

A preferred candidate should have:

-Demonstrated ability to work effectively and collaboratively with others.

-Excellent customer service and organizational skills.

-Excellent verbal and written communication skills.

COMPENSATION

$20 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume and a cover letter in Word or PDF format

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31117

Location

Graduate Center