• Administrative Assistant

    Robert Half Office Team (Miami, FL)


    Description

    Robert Half is partnering with a leading nonprofit organization to hire a Bilingual Administrative Assistant to support the Development Department. This role provides high-level administrative, donor relations, and event support. The ideal candidate is bilingual in English and Spanish, detail-oriented, organized, and experienced in nonprofit or development office environments.

    Key Responsibilities

    + Provide administrative support including reporting, donor communications, scheduling, and technology support for the Development Department.

    + Assist the Director of Philanthropy with donor stewardship and quarterly touchpoints.

    + Schedule donor meetings for the Director of Philanthropy and Chief Development Officer (CDO).

    + Prepare agendas, PowerPoint presentations, reports, and calendar invites for the Board of Directors, Executive Committee, and Development Committee.

    + Track and follow up on the Home Sponsorship process, including agreements, tax documentation, signage, volunteer opportunities, and dedications.

    + Enter and maintain donor and gift records in Raiser’s Edge, ensuring accuracy and consistency.

    + Support donor list preparation for fundraising appeals through Habitat for Humanity International and track campaign results.

    + Participate in Collaborative Operating Model (COM) meetings with HFHI staff.

    + Draft personalized donor acknowledgements and maintain the department calendar.

    + Assist with event planning and coordination, including Sponsor Builds and Team Builds, and provide follow-up communications such as photos and certificates.

    + Track and follow up on donor and prospect activity in partnership with the CDO, Board, and CEO.

    + Provide Volunteer Hub support as needed.

    + Prepare tax credit monitoring reports and collect supporting invoices.

    + Support communications by preparing e-blasts (Constant Contact) and online posts.

    + Research grant opportunities and funding announcements.

    + Prepare and process expense reports.

    Requirements

    + Bilingual in English and Spanish (required).

    + Associate’s or Bachelor’s degree in a related field.

    + Minimum of three years of administrative experience, preferably in a nonprofit development office.

    + Proficiency in Raiser’s Edge.

    + Strong skills in Microsoft Word, Excel, and PowerPoint.

    + Excellent written and verbal communication skills.

    + Highly detail-oriented, organized, and adaptable to changing priorities.

    + Flexibility to work occasional evenings and Saturdays.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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