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Overview

Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.

At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time.

We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!

Position Summary: The Clerical Coordinator is responsible for assuring the recording and timely submission of scheduling, timekeeping and human resources related paperwork information. The Clerical Coordinator provides administrative secretarial duties; clerical coordination of front office clerks; printing and office maintenance.

Job Details

• Maintain knowledge of time & attendance/scheduling in Smartlinx system including future updates.

• Coordinate with Scheduling Staff to ensure accurate timecard records and consistency with scheduling application.

• Enter and maintain employee payroll record cards for all nursing department employees.

• Review record of sick calls, vacation, holiday and personal day requests. Assure confidentiality of all staff related information.

• Review daily schedules for all three shifts to correlate with time & attendance.

• Monitor availability of benefit time accruals prior to final timecard approval.

• Processing of nursing staff time & attendance records in accordance with payroll timeframes.

• Coordination with Nursing and other departments to ensure timely processing of payroll adjustments.

• Answer telephone and relay messages regarding timekeeping.

• Distribute payroll checks and fliers requiring check attachment, tax forms, etc. Obtain necessary signatures and return to Human Resources in a timely manner.

• Review and update employee accrual data within 2-hour timeframe upon notification from Payroll Department.

• Refers employees with questions regarding benefits, accruals, policies, procedures, to the appropriate resources.

• Review discrepancies in payroll with employee.

• Maintain confidentiality of all employee information to assure employee rights are protected.

• Attend and participate in in-service educational programs, on-the-job training programs, etc., as directed/scheduled.

SKILLS:

Knowledge of Outlook, Word, Excel and Power Point desired; must be flexible and able to work in a stressful environment. Office, typing, computer skills and timekeeping and/or payroll skills required. Prior office and timekeeping and/or payroll, scheduling knowledge and experience required.

EDUCATION:

High School diploma or GED required. College degree strongly preferred

Salary Range

USD $26.13 - USD $41.80 /Hr.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.