• Grants Manager

    Armed Services YMCA of The USA (Woodbridge, VA)


     

    Reports to: VP of Development

     

    Status: Full-time, exempt

     

    Salary: $70-80K commensurate with experience

    Position Overview

    The Grants Manager plays a vital role in advancing ASYMCA’s mission through strategic fundraising. This position leads grant prospecting, proposal development, and stewardship to secure funding and deliver mission-critical programs. The ideal candidate is highly organized, detail-oriented, and passionate about supporting military families.

    Key Responsibilities

    1. Grant Research & Prospect Identification

    + Proactively identify potential federal, state, foundation, and corporate grant opportunities aligned with ASYMCA’s mission.

    + Maintain a forward-looking grants calendar and support internal awareness of funding timelines.

    2. Proposal Development & Submission

    + Develop compelling, mission-driven grant proposals, including narratives, budgets, letters of intent, and supporting materials.

    + Collaborate closely with program staff, finance, and the VP of Development to align content with organizational goals.

    + Ensure timely and high-quality submission of all grant materials.

    3. Grant Management & Compliance

    + Track all grant-related activities—from submissions to award, through implementation and reporting.

    + Maintain accurate and up-to-date grants database records, generating timely reports and ensuring compliance.

    + Oversee deliverables and ensure alignment with funder requirements.

    4. Stewardship & Relationship Management

    + Cultivate and maintain strong relationships with grantors and oversight committees.

    + Prepare tailored communication and impact reports for funders.

    + Represent ASYMCA in meetings, on panels, or at fundraising events as needed.

    5. Budgeting & Evaluation

    + Collaborate on developing and managing grant budgets and tracking expenditures.

    + Contribute to strategic planning processes and help assess fundraising effectiveness and program impact.

    6. Internal Coordination & Reporting

    + Serve as a liaison across departments to support grant-related initiatives.

    + Prepare monthly/quarterly reports for leadership and the National Board of Directors.

    + Attend relevant meetings and support board reporting on grants.

    7. Administrative & Miscellaneous Duties

    + Maintain confidentiality in all organizational matters.

    + Perform additional duties as assigned by the VP of Development

    Qualifications

    Education & Experience

    + Minimum of 5 - 7 years of relevant experience in grant writing, fundraising, or grants management required.

    + Bachelor's degree in Business Administration, Nonprofit Management, or a related field preferred.

    + Experience in nonprofit or military-support organizations preferred.

    Skills

    + Exceptional written and verbal communication skills.

    + Strong organizational and multi-tasking capabilities, with precision and attention to detail.

    + Proficiency in grant databases and CRM systems (e.g., Virtuous, Blackbaud, DonorPerfect, Instrumental).

    + Budget development and financial management skills.

    Personal Attributes

    + Passion for ASYMCA’s mission and commitment to making an impact.

    + Self-driven, collaborative, and resilient in fast-paced environments.

    + High sense of integrity, professionalism, and discretion.

    Additional Requirements

    + Ability to travel as needed for site visits or meetings (up to 25%)

    + Flexibility to attend events outside standard business hours.

    + Successful completion of background check.

     

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    Military spouses, veterans and military affiliated job seekers encouraged to apply.

     

    Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

     

    Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions.

     

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