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42547BR

Extended Job Title:

Assistant Director

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs varied and complex administrative duties in the management and coordination of a large specialized project

and/or program. Requires independent judgement and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained. Responsible for the planning and development of grant funded programs in the areas of Medical Toxicology and Environmental Health, among others. Prepare complex comprehensive documents on grants and program activities, grant documents, special reports and recommendations. Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgement and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

Requisition ID:

42547BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Responsible for working with a team for the planning and development of grant funded project and programs in the area of Medical Toxicology and Environmental Health.

+ Provides administrative oversight to the Division of Medical Toxicology and the Pediatric Environmental Health Specialty Unit (PEHSU) program and other grant funded programs.

+ Works in partnership with the West Texas Regional Poison Center and other internal/external partners to develop and organize symposiums, educational activities and outreach efforts.

+ Prepare complex comprehensive documents on grants and program activities, grant documents, special reports and recommendations. Report to granting agencies.

+ Oversee and participate in the preparation of performance and evaluation reports for funding agencies.

+ Plan, oversee and implement grant funded programs for the department. Prepare project scopes, budgets and provide support as assigned.

+ Assist in the development of grant applications, ensure all eligibility, internal and external requirements/deadlines are met. Follow grant application through approval/award process; set up new fund and budget. Supervises staff relating to grant activities.

+ Develop written contracts and formal agreements with external agencies to implement partnerships, services, and compensation.

+ Coordinate efforts with other grantees at the local, state, and federal levels to efficiently implement the initiative of grant projects.

+ Plans and executes educational activities, maintain suspense files for all projects and events. As needed, deliver live education for grant related activities and/or student elective programs.

+ Represent the Department and provide information and education to the community during health fairs or other outreach activities for community members or other health care professionals.

+ Using the TTUHSC Purchasing system is responsible for purchasing equipment and supplies for division. Assigned a State of Texas procurement card.

+ Organize all event logistics including payment to speakers, catering, exhibit booths, vendors, parking, educational material, apply for CEU accreditation, etc.

+ Travel in/out of state for participation in educational activities or meetings as required by grant or program guidelines. Attend national/regional conferences. Process travel reimbursement for others including faculty, staff and guest speakers.

+ Establish and maintain communication with community organizations and healthcare professionals to provide education and resources.

+ Maintains confidential personnel records on department staff, faculty and residents.

+ Assist the completion of electronic personnel action forms, labor redistributions, budget revisions, contract billing, transfers, EOPS and other official documents.

+ Provides administrative support services to the residency program including, but not limited to, reports, travel, and purchases to name a few.

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

+ Personally demonstrate, display and act in accordance with TTUHSC EPs Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Values leader while actively promoting and encouraging staff across the institution.

+ Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Monthly

Work Location:

El Paso

Preferred Qualifications:

+ Advanced skills in organization, planning, interpersonal relations, familiar with clinical operations and objectives.

+ Overall understanding of other departments.

+ Reviews and improves the operational interface between other ancillary and clinical departments.

+ Master degree in Administration, Health Management or related area. Intermediate or advanced experience and knowledge in Microsoft Office (Word, Excel, Power Point, Outlook, and Access).r.

Campus:

HSC - El Paso

Department:

Emergency Medicine Elp Genl

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Business Professionals

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelor's degree in the area of specialization or closely related field plus three years of related administrative and technical experience OR

+ a combination of education and/or years of experience in the area of specialization or closely related field to equal a minimum of 7 years.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx