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42550BR

Extended Job Title:

Program Coordinator (Transmountain)

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Supports the program director by performing administrative duties related to planning, directing and coordinating both

the academic and operational activities of the program.

Requisition ID:

42550BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Compiles data and statistics for performance reports and prepares additional reports for the Forensic Fellowship and Forensics Division.

+ Maintains accurate records, evaluations, and personal information for the Forensic Fellowship, ensuring that all deadlines set by the Clinical Administrator and Program Directors are met.

+ Files are securely stored in a locked cabinet and organized for easy access by authorized personnel. Manages records and evaluations for the Forensic Fellowship program, ensuring that program reports comply with accreditation standards.

+ Tracks participant progress to confirm the completion of program requirements and coordinates necessary information for ongoing certification.

+ Annual evaluations are completed according to RRC guidelines and campus deadlines.

+ Maintains databases and Excel spreadsheets on program participants, producing reports by the specified deadlines.

+ Coordinates activities for the Forensic Fellowship Program, including the preparation and distribution of calendars, rotations, seminars, and call schedules.

+ Manages and coordinates clinical rotations for the fellowship, ensuring all deadlines set by the Forensics Division Clinical Department Administrator and Program Directors are met.

+ Rotations are arranged and finalized before fellows begin, adhering to all Fellowship policies, to all departmental regulations, and guidelines. Provides clerical support for the Forensic Fellowship faculty, maintaining calendars, answering phones, taking meeting notes, and scheduling meetings.

+ Exhibits strong organizational skills and the ability to multitask complex projects, ensuring all deadlines are met.

+ Capable of prioritizing tasks and providing daily updates.

+ Coordinates the acceptance of candidates into the Forensic Fellowship by processing applications, scheduling interviews, and managing candidate evaluations.

+ The employee follows all Fellowship policies and the directions of the Fellowship Program Directors.

+ Candidate packets are completed 24 hours before arrival, and evaluations are gathered within five working days of the candidate’s visit.

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.

+ Adhere to all TTUHSCEP policies, procedures and processes Personally demonstrate, display, and act in accordance with TTUHSCEP values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).

+ Perform all other duties as assigned.

Grant Funded?:

Yes

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Proficient with Microsoft Office software.

+ Be able to handle various tasks simultaneously.

+ Working knowledge of medical and scientific terminology.

+ Bilingual in English and Spanish.

Campus:

HSC - El Paso

Department:

Psychiatry Dept Elp Genl

Required Attachments:

Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ High school plus six years experience in related field

+ Additional education may substitute for experience on a year for year basis

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx