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Job Description

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

DOC is looking for a dynamic Special Assistant to provide administrative support to the Assistant Commissioner of Strategic Initiatives, who currently oversees the Department’s Project Management Office, Policy and Procedures Unit and the Borough-Based Jails Transition Team. Responsibilities include calendar management, coordinating correspondence, and handling routine administrative tasks. Additionally, the assistant will support the Assistant Commissioner by coordinating projects and special assignments. This role demands strong organizational skills, discretion, and the ability to effectively communicate with internal and external stakeholders to facilitate the executive’s priorities and objectives.

Key responsibilities include, but are not limited to:

- Provide high-level administrative and operational support to the Assistant Commissioner;

- Oversee scheduling and coordinate communications with both internal and external

stakeholders;

- Manage all meeting logistics, including securing conference room reservations, coordinating

virtual meeting platforms, and preparing and distributing all requisite materials to participants;

- Prepare detailed meeting agendas, take comprehensive notes during meetings, and draft clear

readouts and summaries for distribution to relevant parties;

- Support with conducting research and preparing presetnations or memoranda;

- Assist with document control functions by systematically organizing, maintaining, and tracking

all materials and records associated with various projects and initiatives to ensure accuracy and

accessibility.

- Establish and sustain productive working relationships with agency staff to support seamless

communication and collaboration;

- Manage general office functions, including filing, photocopying, and ordering supplies to support

daily operations; and

- Provide support for special projects and perform additional duties as assigned.

Preferred Skills

- Self-motivated with strong ability to work independently and collaboratively.

- Excellent communication, writing, and interpersonal skills;

- Proven organizational, analytical, and problem-solving abilities; adept at managing multiple

priorities;

- Proficient in office and project management with experience coordinating across teams and

departments;

- Detail-oriented with a commitment to accuracy and confidentiality.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 32.68

Salary Max: $ 37.59