• Administrative Clerk

    Actalent (Kapolei, HI)


    The Administrative Assistant plays a vital role in supporting the Operations, Manufacturing, and Engineering teams by performing a broad range of complex administrative tasks. This position requires initiative, discretion, and independent judgment, along with strong organizational and communication skills. The ideal candidate thrives in a fast-paced, collaborative environment and demonstrates a high level of proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Access, and Outlook.

    Key Responsibilities

    + Provide daily administrative support to the Operations Department.

    + Maintain and update data in EH&S and other Access-based databases.

    + Manage and revise operational reports, control documents, procedure manuals, and OM&M books.

    + Process and update incoming drawing manuals and QRO manual edits.

    + Compose, edit, and proofread a variety of written materials including letters, business correspondence, and reports.

    + Monitor and maintain office supplies and equipment; manage supply room inventory.

    + Coordinate and schedule meetings, events, conferences, and appointments.

    + Maintain department-level shared files and documentation.

    + Serve as a liaison with internal staff across all levels of the organization.

    + Perform other duties as assigned.

     

    Key Competencies

     

    + Exceptional attention to detail and organizational skills.

    + Ability to handle sensitive information with discretion and maintain confidentiality.

    + Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook).

    + Strong written communication skills with the ability to draft correspondence independently.

    + Ability to translate ideas and concepts into effective presentation materials.

    + Demonstrates ethical integrity and adherence to company values, policies, and code of conduct.

    + Self-motivated and action-oriented with a proactive approach to problem-solving.

    + Capable of managing multiple priorities and meeting deadlines under pressure.

    + Strong analytical skills and composure in high-demand situations.

    + Effective interpersonal and collaboration skills; able to work seamlessly with HR, Legal, Audit, and other support functions.

    + Culturally aware and respectful in interactions with global and diverse teams.

    • Qualifications

    + Associate’s degree (minimum 2 years) required.

    Pay and Benefits

    The pay range for this position is $25.00 - $27.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Kapolei,HI.

     

    Application Deadline

     

    This position is anticipated to close on Oct 16, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.